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║ ACCOUNTS RECEIVABLE ║
║ ║
║ CUSTOMERS & RECEIVABLES MAINTENANCE FOR THE DAYO MODULES ║
║ ║
║ Copyright (c) 1990, TJS LAB, PO Box 585366, Orlando, Florida 32858-5366 ║
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║ ▓▓ ▓▓ ▓▓ ▀▓▓▓▄ Specializing In ▐█████████▌ T ║
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║ PO BOX 585366, ORLANDO, FLORIDA 32858-5366 ▄▄▄▄▀ ║
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╚════════════════════════════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Orlando, Florida
"Try before you buy..."
┌─────────┐
┌─────┴───┐ │ (tm)
──│ │o │──────────────────
│ ┌─────┴╨──┐ │ Association of
│ │ │─┘ Shareware
└───│ o │ Professionals
──────│ ║ │────────────────────
└────╨────┘ MEMBER
This program is produced by a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the shareware principle
works for you. If you are unable to resolve a shareware-related problem with
an ASP member by contacting the member directly, ASP may be able to help.
The ASP Ombudsman can help you resolve a dispute or problem with an ASP
member, but does not provide technical support for members' products. Please
write to the ASP Ombudsman at P.O. Box 5786, Bellevue, WA 98006 or send a
Compuserve message via easyplex to ASP Ombudsman 70007,3536
■ SOFTWARE SUPPORT POLICY
1. TJS LAB does not support users of unregistered DAYO products with the
exception of installation questions.
2. Support (included with registration) remains in effect for 1 year after
date of registration or upgrade.
3. Support is available through the following methods:
- Phone/Voice Mail: (407) 291-3960/6987
- U.S. Mail: TJS LAB, PO Box 585366, Orlando, FL 32858-5366
- Compuserve Easyplex: 76367,1401
4. Any errors ("bugs or features') in the program will be corrected and
the 'fix' sent promptly (via modem if possible).
DAYO AR, TJS LAB Page: 1
Table of Contents
Page Subject
──── ───────────────────────────────────────
4 ............... INTRODUCTION
5 ............... COPYRIGHT/LICENSE
5 ............... DISCLAIMER
5 ............... REQUIREMENTS
5 ............... SETUP
6 ............... MAIN MENU
6 ............... PASSWORD/NAME
7 ............... CUSTOMERS
8 ............... FULL SCREEN EDIT
8 ............... ADD CUSTOMER
8 ............... DELETE CUSTOMER
9 ............... CUSTOMER SUMMARY
11 ............... READ CUSTOMER NOTES/MEMOS
11 ............... RESET CUSTOMER BALANCE DUE
12 ............... FIND - F5,F6,F7,F8
13 ............... CASH RECEIPTS
14 ............... CASH RECEIPTS SCREEN
14 ............... CASH RECEIPTS PROMPTS
15 ............... APPLYING THE CASH RECEIPT
15 ............... EXITING CASH RECEIPTS
16 ............... DAYO MAINTENANCE
16 ............... MAINTENANCE BROWSE
17 ............... EXAMPLE, MAINTENANCE BROWSE SCREEN
18 ............... REPORTS
18 ............... REPORTS LISTING
19 ............... DAYO AR REPORTS MAIN MENU
20 ............... STATEMENTS
21 ............... SELECT/FIND CUSTOMER/CLIENT
22 ............... DIRECT OUTPUT TO PRINTER OR FILE
23 ............... EXAMPLE, STANDARD STATEMENT
24 ............... AGEING REPORT
24 ............... AGEING SUMMARY REPORT
25 ............... CUSTOMER CREDIT STATUS REPORT
25 ............... CUSTOMER CREDIT HISTORY REPORT
26 ............... TOP CUSTOMER REPORT
27 ............... CUSTOMER EXPANDED REPORT
27 ............... CUSTOMER DUMP REPORT
28 ............... CUSTOMER MEMO/NOTES REPORT
28 ............... CUSTOMER BILL TO ADDRESS LABELS
29 ............... CUSTOMER SHIP TO ADDRESS LABELS
29 ............... CASH RECEIPTS REPORT
30 ............... TYPE REPORT
30 ............... SHIPPERS REPORT
30 ............... TERMS REPORT
30 ............... TAXCODE REPORT
30 ............... SALES PERSON REPORT
DAYO AR, TJS LAB Page: 2
Table of Contents
Page Subject
──── ───────────────────────────────────────
31 ............... CREATE A NON-STANDARD INVOICE
32 ............... CREDIT MESSAGE
32 ............... INVOICE DETAIL DATA ENTRY
33 ............... EXIT THE ADDING OF INVOICE DETAIL LINES
34 ............... INVOICE HEADER
35 ............... TYPE, TERMS, SHIPPER, TAXCODE
35 ............... AMOUNT RECEIVED FROM CUSTOMER
36 ............... FINAL INVOICE OPTION BOX
36 ............... INVOICE POSTING
37 ............... PRINT/REPRINT AN INVOICE
38 ............... DATABASE STATUS REPORT
38 ............... CONFIGURATION STATUS REPORT
39 ............... EXAMPLE, CONFIGURATION REPORT-DEFAULT SETTINGS
40 ............... PRINTER DRIVER (SETUP)
40 ............... PRINTER DRIVER OPTIONS
41 ............... CHANGE DEFAULT PRINTER
42 ............... FULL SCREEN EDIT - F2
42 ............... PRINTER DRIVER DATABASE FIELD DEFINITIONS
43 ............... DAYO ACCOUNTS RECEIVABLE POST & BALANCE DUE RESET
43 ............... DAYO ACCOUNTS RECEIVABLE POST
44 ............... BALANCE DUE RESET/RECALCULATE
45 ............... CONFIGURATION
45 ............... CONFIGURATION LISTING
46 ............... COMPANY NAME, ADDRESS & TELEPHONE
46 ............... LAST CUSTOMER ACCOUNT NUMBER
46 ............... LAST INVOICE NUMBER
47 ............... INVOICE PRINTER TYPE
47 ............... INVOICE PRINTER PORT
47 ............... INVOICE COPIES
47 ............... AUTOMATICALLY PRINT THE INVOICE
48 ............... STATEMENT PRINTER TYPE
48 ............... STATEMENT PRINTER PORT
48 ............... STATEMENT COPIES
48 ............... INVENTORY DATABASE LOCATION
49 ............... CUSTOMER DATABASE LOCATION
49 ............... BACKORDERS DATABASE LOCATION
49 ............... POS DATABASE LOCATION
50 ............... DEFAULT TAX CODE
50 ............... DEFAULT INVOICE TYPE
51 ............... DEFAULT SHIPPER/METHOD OF SHIPMENT
51 ............... DEFAULT TERMS
51 ............... USE CREDIT LIMIT
52 ............... DEFAULT CREDIT LIMIT
52 ............... CASH DRAWER
52 ............... CASH DRAWER SERIAL PORT
52 ............... REPORT PRINTER TYPE
52 ............... REPORT PRINTER PORT
53 ............... 1ST DAY OF FISCAL YEAR
DAYO AR, TJS LAB Page: 3
Table of Contents
Page Subject
──── ───────────────────────────────────────
53 ............... VISUAL INDEXING
53 ............... AUTOMATIC DAILY INDEXING
54 ............... COLOR MONITOR
54 ............... COLOR INTENSITY
55 ............... MISCELLANEOUS ROUTINES
55 ............... Misc Routines Menu:
56 ............... APPEND FROM
58 ............... BROWSE DATABASES
60 ............... COPY (.DBF) TO
62 ............... CREATE DATABASE
64 ............... DELETE RECORDS
65 ............... ERASE FILE
65 ............... EXIT TO DOS
66 ............... INDEX A DATABASE
67 ............... LIST FIELDS
70 ............... MODIFY DATABASE
71 ............... PACK DATABASE
72 ............... RECALL RECORDS
72 ............... RETURN TO MENU
72 ............... RUN (DOS COMMAND)
73 ............... SIMPLE EDITOR
74 ............... SORT DATABASE
75 ............... TYPE (PRINT) FILE
76 ............... ZAP DATABASE
78 ............... HELP SCREENS
79 ............... EXPANDED HELP
80 ............... USER DEFINED & INPUTTED HELP SCREENS/MESSAGES
81 ............... VIEW DOCUMENTATION ONSCREEN
82 ............... DATABASE STRUCTURE
87 ............... DATA DICTIONARY
91 ............... DAYO AR MAINTENANCE & QUIRKS
93 ............... TJS LAB, CUSTOM CODING
DAYO AR, TJS LAB Page: 4
■ INTRODUCTION
DAYO AR (Accounts Receivable) is the 'final chapter' to the processing
and maintenance of all your Receivables. DAYO AR includes routines to handle
cash receipts, customers, invoice types, terms, taxcodes, sales persons, and
more. Many reports are included (ie: Ageing, Customer, Sales...). There is a
routine to print Statements (ie: SMART, 90, 60, 30 days), and another one to
create and print 'non' standard invoices (not applicable to DAYO POS). HP
Laser forms are provided as an option for Statements and Invoices. It is by
default a multiuser system, allowing almost unlimited numbers of users to
have the ability to process AR data simultaneously using this one program
while on a PC based LAN/Network. It can, however be run (like all DAYO
products), as a 'standalone' application.
Some of the DAYO AR highlights are:
Multiuser (ie: Novell)
Data Entry Validation
Cash Drawers (Serial Port Connections)
Databases are dBase (tm) compatible
HP Laser Special Statements
Preprinted Statements
Standard Statements
HP Laser Special Non-Standard Invoices
Preprinted Non-Standard Invoices
Standard Non-Standard Invoices
Customer Bill To/Mailing Address Labels
Customer Ship To/Mailing Address Labels
31 Configuration Settings
Sales Tax Codes
Terms Codes
Invoice Type Codes
Shippers/Method of Shipment Codes
Credit Limits
Passwords (with DAYO Passwords)
Reports
Other DAYO Products:
DAYO Inventory Inventory Control, Vendors, Purchasing, Receiving
DAYO POS Point of Sales Billing & Invoicing
DAYO Quotes Sales Quoting System
DAYO Price Books Special pricing for your customers as well as a wide
range of product catalogs/reports
DAYO AP Accounts Payable
DAYO BO Back Orders
DAYO EOP End Of Period Posting
DAYO Passwords Password protect your DAYO system
DAYOX Network/LAN Index Maintenance Utility
DAYO Smart Reports A variety of reports pertaining to the above modules
DAYO AR, TJS LAB Page: 5
■ COPYRIGHT/LICENSE
This manual and software is copyrighted with all rights reserved by
TJS LAB. No copying of this manual or software is authorized without
the prior written consent of TJS LAB. An exception to this rule is the
making of backup copies of registered software disks. No RESALE of any part
of the source codes is authorized without the prior written consent of
TJS LAB. TJS LAB retains all rights to DAYO AR software, documentation,
and source codes.
Read the Order Form (last page), for more information on Source Codes...
Authorization to distribute the Shareware Version (unregistered) is
granted.
■ DISCLAIMER
No warrant is made that this software will work in all environments,
or with all resident programs and hardware configurations. TJS LAB has
tested this software in many environments and found it to perform as
expected, however, this software is licensed "AS IS".
TJS LAB will not be liable for any damage done to your data, hardware
and/or software systems as a result of using DAYO AR.
■ REQUIREMENTS ***
IBM or Compatible CPU
640K memory
* DOS 3.3 or above
Hard Disk
■ SETUP
To setup DAYO AR, copy the contents of the DAYO AR floppy disk into a
directory on your hard disk (ie: \DAYOAR). If this is the Shareware Version,
you need to UnZip/UnArc the files here. When you run DAYO AR for the first
time, it will create all the database, index, and configuration files it
requires for operation. If you are using other DAYO modules, be sure to enter
the location of these databases into the DAYO AR configuration. Type and
enter 'DAYOA' at the DOS prompt to run the program (ie: C:\DAYOA ).
DAYO AR, TJS LAB Page: 6
■ MAIN MENU
After a few moments and possibly a reindex, the main menu will appear:
DAYOAR V1.3, TJS LAB ┌───[February 1990]──┐
╓────────────────────╖ │S M T W T F S │
║ 1 CUSTOMERS ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
╟────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3│
║ 2 RECEIPTS ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 4 5 6 7 8 9 10│
╟────────────────────╢ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │11 12 13 14 15 16 17│
║ 3 MAINTENANCE ║ █░ █░ █░ █░ █░ █░ █░ │18 19 20 21 22 23 24│
╟────────────────────╢ ████▀ █░ █░ █░ ▀███▀ │25 26 27 28 │
║ 4 REPORTS ║ │ │
╟────────────────────╢ └────────────────────┘
║ 5 POSTING ║ ╓────────────────────────────────────────────────╖
╟────────────────────╢ ║ DAYO AR STATISTICS ║
║ 6 CONFIGURATION ║ ╟────────────────────────────────────────────────╢
╟────────────────────╢ ║ DATABASE NAME RECORDS SIZE ║
║ 7 MISC ROUTINES ║ ╟────────────────────────────────────────────────╢
╟────────────────────╢ ║ CUSTOMER.DBF Customers 18 9K ║
║ 8 EXIT ║ ║ INV.DBF Inventory 2 1K ║
╚════════════════════╝ ║ INVOICE.DBF Invoice Header 75 28K ║
█░ ▀█▄███▄ ║ DETAIL.DBF Invoice Detail 526 45K ║
███░ █░ █░ ║ BO.DBF BackOrders 0 0K ║
█▀ ▀█░ █░ ▄█▀ ║ ARH.DBF AR Header Hist 55 21K ║
▄█▄▄▄█▄ ████▄ ║ ARD.DBF AR Detail Hist 272 23K ║
█▀ ▀█░ █░ █▄ ║ RECEIPTS.DBF Cash Receipts 38 3K ║
█░ █░ █░ █░ ╚════════════════════════════════════════════════╝
Browse-Edit-Maintenance Your Customers, Statements
The left side of the screen is the actual main menu. The calendar and
logos are just 'art'. The DAYO AR STATISTICS box (bottom right) contains
the number of records and size (in kilo bytes) of the main databases (there
are many others!).
■ PASSWORD/NAME
From the main menu you can enter any of the routines/options, but not
until you enter your name (or password if using DAYO Passwords):
┌────────────────────────────────────────────────────────────────────────────┐
│┌──────────────────────────────────────────────────────────────────────────┐│
││ Enter Your Name: George Moonilal ││
│└──────────────────────────────────────────────────────────────────────────┘│
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 7
■ CUSTOMERS
The first main menu option is the customer maintenance routine. This
option centers around a 'browse' of the entire customer database
(CUSTOMER.DBF). For more information about the customer database, read the
descriptions for each of the fields in the DATA DICTIONARY section...
DAYOAR V1.3, TJS LAB CUSTOMER
╔════════════════════════════════════════════════════════════════════════════╗
║ BILL TO: SHIP TO: ║
║ Jane Buck Bucking Bows, Inc. ║
║ 7800 West Marble Road 8900 East Mootal ║
║ PO BOX 383933 Harley, FL 39303 ║
║ Harley, FL 32858-5366 ║
║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║
║ 234333 REG UUL CASH PICKUP ║
║ PHONE ATTN CREDIT LASTDATE ║
║ (305) 222-3445 Harry 69037.93 01/04/90 ║
╚══════════════════════[ Browse the Customer Database ]══════════════════════╝
CUSTOMER NAME ATTN
───────────╥────────────────────────────────╥─────────────────────────────────
234333 ║ Jane Buck ║ Harry
245461 ║ Marley Morgan ║
245462 ║ Jose George ║
245467 ║ Yankee Trader ║
345622 ║ Ernest's Beauty Bar ║ Jasper
360009 ║ Ernest's Beauty Bathing Shop ║ Bobo
378991 ║ Ernest's Fine Foods ║
Esc (Exit) F1 (Help) F2 (Edit) Ctrl N (Add) Ctrl U (Delete/Recall)
Ctrl F1 (Summary) Ctrl F2 (Reset Balance Due) Ctrl F3 (Read Notes)
Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code)
1/18
DAYO AR, TJS LAB Page: 8
■ FULL SCREEN EDIT
Press F2 to bring up the Full Screen Edit screen. Note, no data entry
validation takes place in this routine...
DAYOAR V1.3, TJS LAB CUSTOMER
┌─────────────────────────────[ FULL SCREEN EDIT ]───────────────────────────┐
│ CUSTOMER: 123453 TYPE: REG │
│ NAME: Close Encounters, Inc CLASS: │
│ ATTN: Tim Siegler PBM: 10.000 │
│ ADDR1: 8900 West Semoran Blvd PBL: 0.000 │
│ ADDR2: SALESPTD: 8007.13 │
│ CITY: Maraboro SALESYTD: 8007.13 │
│ STATE: NC DUE: 109.00 │
│ ZIP: 32809 PAID_PURC: 181.71 │
│ SHIPNAME: Close Encounters, Inc LIMIT: 12000.00 │
│ SHIPADDR1: Dock #34 ACTIVE: T │
│ SHIPADDR2: 123 International Center │
│ SHIPCITY: Altamonte Springs │
│ SHIPSTATE: FL │
│ SHIPZIP: 45645 │
│ PHONE: 407 850-9999 │
│ SALESPER: jj │
│ TAXRATE: 0.060 │
│ TERMS: NET 7 │
│ SHIPPER: UPS │
│ DATE: 08/17/86 │
│ LASTDATE: 02/01/90 │
└────────────────────────────────────────────────────────────────────────────┘
Press Esc to Abort, PgUp/PgDn to Save and Exit
■ ADD CUSTOMER
To add a new customer, just press Ctrl N, and you will be presented with
an almost blank customer record to complete. The Full Screen Edit routine is
used. Note, the customer number will be the next available one, and the
default fields (ie: TYPE, TERMS, SHIPPER, TAXCODE), will contain the default
values assigned to them from the Configurations routine.
■ DELETE CUSTOMER
To mark a customer record for deletion, highlight the desired customer
record, then press Ctrl U. To permanently remove deleted records, you need
to use the PACK option from the Misc Routines. BE SURE TO REINDEX afterwards!
Note, do not delete and remove any customer record if any open invoices for
that customer exists.
DAYO AR, TJS LAB Page: 9
■ CUSTOMER SUMMARY
Press Ctrl F1 to bring up a summary of the currently highlighted
customer. The summary exists of 2 screens of data, plus any notes/memos
(if they exist).
DAYOAR V1.3, TJS LAB CUSTOMER
╔════════════════════════════════════════════════════════════════════════════╗
║ Customer SnapShot Summary for Customer Number: 900003 Page 1 ║
║ ║
║ Bill To Ship To ║
║ Joe Morgan Joe Morgan ║
║ PO Box 66 4409 Beaumont Drive ║
║ ║
║ Morganville, ST Orlando, FL ║
║ 55555 32808 ║
║ 407 850-9999 Attn: Tom ║
║ ║
║ ║
║ Sales Person: pp - Paul Johnson ║
║ ║
║ Default Terms: NET 7 ║
║ Default Shipper: UPS ║
║ Default Taxrate: 0.060 ║
║ Default Invoice Type: REG ║
║ Date of Last Transaction: 02/01/90 ║
║ Date of Entry: 08/17/89 ║
║ Class: A ║
║ Customer is Currently Active ║
╚════════════════════════════════════════════════════════════════════════════╝
Press any key for NEXT PAGE...
DAYO AR, TJS LAB Page: 10
Next page of customer summary:
DAYOAR V1.3, TJS LAB CUSTOMER
╔════════════════════════════════════════════════════════════════════════════╗
║ Customer SnapShot Summary for Customer Number: 900003 Page 2 ║
║ Price Book Margin Value: 10.000 ║
║ Price Book List Value: 0.000 ║
║ ║
║ Sales Period to Date: 8007.13 ║
║ Sales Year to Date: 8007.13 ║
║ ║
║ Open Invoice Paid Amount: 181.71 ║
║ Balance Due: 109.00 ║
║ Credit Limit: 0.00 ║
║ Available Credit: -109.00 ║
║ ║
║ Date of Last Payment: 01/27/90 ║
║ Amount of Last Payment: 96.00 ║
║ ║
║ Open Invoices (Header Records): 3 ║
║ Open Invoice Detail: 0 ║
║ BackOrder Detail Records: 0 ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Press any key to continue...
DAYO AR, TJS LAB Page: 11
■ READ CUSTOMER NOTES/MEMOS
To view/edit the customer notes/memos, press Ctrl F3. The notes for the
customers are kept as a 'MEMO' type record in the database CUSTMEMO.DBF.
If you have any questions about the function keys, just press F1 for help.
* Be sure to press Ctrl W on exiting if you want to SAVE your work!
DAYOAR V1.3, TJS LAB CUSTOMER
╔════════════════════════════════════════════════════════════════════════════╗
║ BILL TO: SHIP TO: ║
║ Yankee Trader Yankee Trader ║
║ PO Box 3939 8903 Winter Park Drive ║
║ 3930 Beaumont Drive ║
║ Lake Ad, FL 33248-5446 Winter Park, FL 39303-3334 ║
║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║
║ 900003 REG Tim COD UPS GROUND ║
║ PHONE ATTN CREDIT LASTDATE ║
║ (407) 341-5555 Tod 69037.93 12/11/89 ║
╚════════════════════════[ EDIT/VIEW Customer Notes ]════════════════════════╝
Notes - Customer: 900003
Date: 02/07/90 - Type in anything about your customers here! (64K Limit!)
The width is limited to 254 characters/////
The entire customer note will scroll within the boundaries of this screen...
──────────────────────────────────────────────────────────────────────────────
Esc (Exit) Ctrl W (SAVE & Exit) F1 (Help) 4/74
■ RESET CUSTOMER BALANCE DUE
If ever there exists a doubt about the current status of a customers
balance due total, you can reset it by highlighting the selected customer,
then pressing Ctrl F2. All open invoices will be summed to determine the
amount due (subtracting any unapplied cash receipts or payments).
DAYO AR, TJS LAB Page: 12
■ FIND - F5,F6,F7,F8
Press F5 to find a customer based on the customer number (CUSTOMER):
┌─────────────────────────────────────────────────────────────┐
│ Enter CUSTOMER: 192933 │
└───────────────────────────────────────────────────TJS LAB───┘
Press F6 to find a customer based on the customers name (NAME):
┌─────────────────────────────────────────────────────────────┐
│ Enter NAME: JOE MORGAN │
└───────────────────────────────────────────────────TJS LAB───┘
Press F7 to find a customer based on the customers ship to name
(SHIPNAME):
┌─────────────────────────────────────────────────────────────┐
│ Enter SHIPNAME: HARRY'S FLOWERS │
└───────────────────────────────────────────────────TJS LAB───┘
Press F5 to find a customer based on the customers telephone number
(PHONE):
┌─────────────────────────────────────────────────────────────┐
│ Enter PHONE: 407 │
└───────────────────────────────────────────────────TJS LAB───┘
DAYO AR, TJS LAB Page: 13
■ CASH RECEIPTS
In many organizations, customers owe the organization for products
purchased under some form of TERMS. The 'debt' incurred on their part is
your open receivables and payment for this 'debt' is called your CASH
RECEIPTS. Cash Receipt payments come in the form of checks, money orders,
credit cards, cash, and others. Whenever a customer makes a payment, some
form of record for the receipt is made, as well as a record made of what
the payment was for/applied to.
DAYO AR's Cash Receipts provides you with the ability to log the receipt
of payments (into database RECEIPTS.DBF), as well as a means of applying that
'cash' to open/unpaid invoices (into database APPLIED.DBF).
■ CASH RECEIPTS SCREEN
At the prompt for the customer that is making the payment, you have the
option to enter the customers number (CUSTOMER), or to press enter/return to
bring up all the customers to select from:
╔═════════════════[ DAYO ACCOUNTS RECEIVABLE - RECEIPTS ]══════════════════╗
║ ║
║ ▄███░ ▄█▄ ▄███░ █░ █░ █▄██▄ ███░ ▄███░ ███░ ███░ █▄██▄ █████░▄███░ ║
║ █░ █░█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░█░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █▄█░ ▀███▄ ████░ ████▀ ██░ █░ ██░ █░ ████▀ █░ ▀███▄ ║
║ █░ █▀ ▀█░ █░ █░ █░ █░ █▄ █░ █░ █░ █░ █░ █░ █░ ║
║ █░ █░ █░ █░ █░ █░ █░ ▀█░ █░ █░ █░ █░ █░ █░ █░ ║
║ ▀███░ █░ █░ ███▀ █░ █░ █░ █░ ███░ ▀███░ ███░ ███░ █░ █░ ███▀ ║
║ ║
╠════════════════════════════════════════════════════════════════════════════╣
║ ║
║ ║
║ ║
║ ║
║ Enter Customer Number: 456734 ║
║ [ Press Enter (Zero Customer Number) to FIND Customer... ] ║
║ ║
║ ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
DAYO AR, TJS LAB Page: 14
Press enter/return on an empty prompt (CUSTOMER=0), to bring up all
customers to select from:
╔═══════════════════════[ Select/Find Your Customer ]════════════════════════╗
║ CUSTOMER NAME ATTN ║
║──────────╥────────────────────────────────╥────────────────────────────────║
║ 234341 ║ Abel Buller ║ Abel ║
║ 256241 ║ Dutch Srectan ║ ║
║ 267577 ║ Joe Morris ║ Joe ║
║ 317834 ║ Sam Dops ║ Sara ║
║ 317835 ║ Sinlton Enterprises, Inc ║ Sam ║
║ 317893 ║ Underwood Flower Shop & Co. ║ Daisey ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) Enter/Return (Select Customer)
Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code)
■ CASH RECEIPTS PROMPTS
After selecting the customer, you will be prompted to enter the check
or cash amount. An amount of zero (0) is accepted only if any unapplied
checks exist for that customer (implying that you are going to be applying
that 'unapplied' amount only). At the prompt for check number and type,
something (anything), must be entered to be able to continue. Valid TYPE
entry values are determined by you...
The prompt for invoice number will be, by default, the oldest open
invoice on record (in INVOICE.DBF). You can change this invoice number
though. If you wish to scroll all open invoices for this customer onto the
screen, press F2.
╔═════════════════[ DAYO ACCOUNTS RECEIVABLE - RECEIPTS ]══════════════════╗
║INVOICE CUSTOMER PO AMT. PAID AMT. DUE TERMS TYPE DATE ║
║ 10051 48000 0.00 655.27 NET 30 REG 05/08/89 ║
║ 10060 47000 0.00 838.36 NET 30 REG 06/11/89 ║
║ 10079 46000 0.00 279.46 NET 30 REG 07/14/89 ║
║ 10102 45000 0.00 327.64 NET 30 REG 08/17/89 ║
║ 10403 44000 0.00 2972.00 NET 60 REG 09/20/89 ║
║ 10804 43000 0.00 2434.55 NET 30 REG 11/23/89 ║
║ 11103 40000 329.25 816.21 NET 30 REG 01/02/90 ║
╠════════════════════════════════════════════════════════════════════════════╣
║ ║
║ Unapplied Credit: 1502.00 Posted to Receipts Journal #40 ║
║ ║
║ ║
║ Enter Customer Number: 23514 ║
║ Enter Check/Cash Amount: 1502.00 ║
║ Enter Check Number: 9394-43 ║
║ Enter Type: A ║
║ Apply to Invoice: 11103 ║
║ [ Press F2 or Enter (on Empty Prompt) to Scroll ALL OPEN Invoices ] ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
DAYO AR, TJS LAB Page: 15
■ APPLYING THE CASH RECEIPT
After selecting the invoice to apply the check/cash amount to, key
information about the invoice and customer will appear onto the screen. Be
sure that the right customer has been selected before continuing. The amount
that will be prompted (default), will equal the amount due (or the amount of
the check/cash payment if it is less).
╔═════════════════[ DAYO ACCOUNTS RECEIVABLE - RECEIPTS ]══════════════════╗
║INVOICE CUSTOMER PO AMT. PAID AMT. DUE TERMS TYPE DATE ║
║ 11103 ╔═══════════════════════════════════════════════════════════════════╗
║ 10600 ║ Customer: 23514 ║
║ 10889 ║ Invoice: 11103 ╔════════════════════════════════╗ ║
║ 11008 ║ Customer PO: 40000 ║ HARLEY MOTORS, INC ║ ║
║ 11605 ║ Type: REG ║ PO BOX 3944 ║ ║
║ 11975 ║ Terms: NET 30 ║ LINCOLN HEIGHTS ║ ║
║ 11101 ║ Shipper: PICKUP ║ JACKSON, AL ║ ║
║ 11103 ║ Date: 01/02/90 ║ 84000 ║ ║
╠════════║ Taxrate: 0.060 ╚════════════════════════════════╝ ║
║ ║ Taxes: 0.00 ║
║ Unapp║ Adjustment: 0.00 Amount Due: 25685.71 ║
║ ║ Freight: 0.00 ║
║ ║ Subtotal: 1145.46 ║
║ ║ Paid: 329.25 ║
║ ║ Comment: Thank You! Unapplied Total: 1502.00 ║
║ ║ Amount Due This Invoice: 816.21 ║
║ ║ ║
║ ║ Enter Amount to be Applied to this Invoice: 816.21 ║
║ [ Pre║ ║
╚════════╚═══════════════════════════════════════════════════════════════════╝
Esc (Exit)
■ EXITING CASH RECEIPTS
You will automatically be exited from the applying of the Cash Receipts
routine after the check/cash amount has been exhausted, or you press Esc.
If you do not apply the entire check/cash amount, you can do so later, or
combine it with a later payment.
DAYO AR, TJS LAB Page: 16
■ DAYO MAINTENANCE
DAYO AR 'rounds out' the maintenance of all your Receivable data. DAYO AR
Receivable databases are many, and can all be edited (maintained), from this
menu. Each one of these menu options is actually a database containing data
appropriately named ( ie: TERMS is the database containing the many TERM
types you have).
╔════════════════════╗
╟ DAYO MAINTENANCE ╢
║ TERMS ║
║ SHIPPERS ║
║ TAXCODES ║
║ TYPE ║
║ SALESPER ║
║ RECEIPTS ║
║ APPLIED ║
║ AR HEADERS ║
║ AR DETAIL ║
║ NOTES/MEMO ║
║ INVOICES ║
║ DETAIL ║
║ BACKORDERS ║
║ SERIALNO ║
╚════════════════════╝
■ MAINTENANCE BROWSE
Press enter/return on the highlighted menu option you wish to
maintenance, and a browse screen will appear allowing you to edit any of the
fields in the selected database.
You can edit, add and delete records. Note, this option should not be
made available to everyone; only to those with the need! Use DAYO Passwords
to exclude certain users from this menu option.
DAYO AR, TJS LAB Page: 17
■ EXAMPLE, MAINTENANCE BROWSE SCREEN
DAYOAR V1.3, TJS LAB MAINT ┌───[February 1990]──┐
╔════════════════════╗ │S M T W T F S │
║ DAYO MAINTENANCE ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
║ TERMS ║ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3│
║ SHIPPERS ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 4 5 6 7 8 9 10│
║ TAXCODES ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │11 12 13 14 15 16 17│
║ TYPE ║ █░ █░ █░ █░ █░ █░ █░ │18 19 20 21 22 23 24│
║ SALESPER ║ ████▀ █░ █░ █░ ▀███▀ │25 26 27 28 │
║ RECEIPTS ║ │ │
║ APPLIED ║ └────────────────────┘
╔═════════════════[ Maintenance/Browse the TERMS Database ]══════════════════╗
║ TERMS ║
║────────────────────────────────────────────────────────────────────────────║
║ AMERICAN EXPRESS ║
║ CASH ║
║ CASHIER CHECK ║
║ CHECK ║
║ COD ║
║ DISCOVER ║
║ MASTERCARD ║
║ MONEY ORDER ║
║ NET 10 ║
Esc (Exit) F1 (Help) F2 (Edit) Ctrl N (Add) Ctrl U (Delete)
Find: F5 (TERMS)
DAYOAR V1.3, TJS LAB MAINT ┌───[February 1990]──┐
╔════════════════════╗ │S M T W T F S │
║ DAYO MAINTENANCE ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
║ SHIPPERS ║ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3│
║ TAXCODES ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 4 5 6 7 8 9 10│
║ TYPE ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │11 12 13 14 15 16 17│
║ SALESPER ║ █░ █░ █░ █░ █░ █░ █░ │18 19 20 21 22 23 24│
║ RECEIPTS ║ ████▀ █░ █░ █░ ▀███▀ │25 26 27 28 │
║ APPLIED ║ │ │
║ AR HEADERS ║ └────────────────────┘
╔════════════════[ Maintenance/Browse the RECEIPTS Database ]════════════════╗
║ JOURNAL INVOICE CUSTOMER AMOUNT CHECKNO TYPE DATE ║
║─────────╥─────────╥──────────╥────────────╥──────────────╥──────╥──────────║
║ 101 ║ 2301 ║ 2004 ║ 43.00 ║ 24332-423 ║ A ║ 01/20/90 ║
║ 102 ║ 2302 ║ 2003 ║ 4.00 ║ 234423244 ║ A ║ 01/20/90 ║
║ 103 ║ 2305 ║ 2004 ║ 234.00 ║ 23344-233 ║ A ║ 01/20/90 ║
║ 104 ║ 2401 ║ 2004 ║ 3.00 ║ 41233-202 ║ A ║ 01/21/90 ║
║ 105 ║ 2432 ║ 2004 ║ 1000.00 ║ 23444-029 ║ A ║ 01/21/90 ║
║ 106 ║ 2435 ║ 2004 ║ 100.00 ║ 23233-234 ║ A ║ 01/22/90 ║
║ 107 ║ 2548 ║ 2004 ║ 100.00 ║ 04940-200 ║ A1 ║ 01/22/90 ║
║ 108 ║ 2580 ║ 2004 ║ 45.00 ║ 00093-090 ║ RT ║ 01/22/90 ║
║ 109 ║ 2634 ║ 2209 ║ 12000.00 ║ 345-ABC ║ XXX ║ 01/25/90 ║
Esc (Exit) F1 (Help) F2 (Edit) Ctrl N (Add) Ctrl U (Delete)
Find: F5 (JOURNAL) F6 (CUSTOMER) F7 (INVOICE)
DAYO AR, TJS LAB Page: 18
■ REPORTS
Many of the report routines in this section are not true reports. For
example, you can print statements, create and print non-standard invoices,
and print Bill To or Ship To address labels. Some of the reports are created
with dBase (tm) compatible report forms (files with the extension of .FRM),
while the remaining are 'hard coded' into the program.
Remember you can use the LIST option in the MISC ROUTINES as a simple
report writer...
■ REPORTS LISTING
Statements Customer Ship To Address Labels
AR Ageing Cash Receipts
AR Ageing Summary List TYPES
Customer Credit Status List SHIPPERS
Customer Credit History List TERMS
Top Customers - Sales List TAXCODES
Top Customers - Gross List SALESPER
Top Customers - Margin Create Non-Standard Invoice
Customer Expanded Print/Reprint an Invoice
Customer Dump Database Status
Customer Notes Config Status
Customer Bill To ADDRESS Labels Printer Setup/Drivers
DAYO AR, TJS LAB Page: 19
■ DAYO AR REPORTS MAIN MENU
DAYOAR V1.3, TJS LAB REPORTS ┌───[February 1990]──┐
╔════════════════════════════════╗ │S M T W T F S │
║ ACCOUNTS RECEIVABLE REPORTS ║ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
║Statements ║ █░█░ █░ █░ █░ █░ │ 1 2 3│
║AR Ageing ║ █░█░ ▀█░██░ █░ █░ │ 4 5 6 7 8 9 10│
║AR Ageing Summary ║█▀▀▀█░ ▀█▀ █░ █░ │11 12 13 14 15 16 17│
║Customer Credit Status ║█░ █░ █░ █░ █░ │18 19 20 21 22 23 24│
║Customer Credit History ║█░ █░ █░ ▀███▀ │25 26 27 28 │
║Top Customers - Sales ║ │ │
║Top Customers - Gross ║ └────────────────────┘
║Top Customers - Margin ║─────────────────────────────────────────╖
║Customer Expanded ║AR STATISTICS ║
║Customer Dump ║─────────────────────────────────────────╢
║Customer Notes ║ASE NAME RECORDS SIZE ║
║Customer Bill To ADDRESS Labels ║─────────────────────────────────────────╢
║Customer Ship To ADDRESS Labels ║MER.DBF Customers 19 9K ║
║Cash Receipts ║BF Inventory 2 1K ║
║List TYPES ║CE.DBF Invoice Header 75 28K ║
║List SHIPPERS ║L.DBF Invoice Detail 526 45K ║
║List TERMS ║F BackOrders 0 0K ║
║List TAXCODES ║BF AR Header Hist 55 21K ║
║List SALESPER ║BF AR Detail Hist 272 23K ║
║ SELECT REPORT ║PTS.DBF Cash Receipts 39 3K ║
╚════════════════════════════════╝═════════════════════════════════════════╝
Esc (Exit) Enter/Return (Select Report Option)
DAYO AR, TJS LAB Page: 20
■ STATEMENTS
Statements are forms you send to your customers/clients informing them
of how much they owe you and optionally how much they will be owing you if
you utilize the NET terms type.
Statement types can be printed in a standard form, data only (pre-
printed forms), or as a special laser form.
You have the option to print statements for all customers/clients, or to
print a statement for a single customer/client.
DAYOAR V1.3, TJS LAB RECEIVABLES ┌──[September 1990]──┐
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄██▄ ███░ ▄█▄ █░ █░ █▄██░ ▄█▄ █▄██░ █▄██░ ║
║ █░ █░ █░█░ ██░█░ █░ █░ █░█░ █ █░ █░ █░ ║
║ ▀██▄ █░ █▄█░ █▀██░ █░ █░ █▄█░ █▄▄█░ █░ █░ ║
║ █░ █░ █▀ ▀█░ █░██░ █░ █░ █▀ ▀█░ █▀█░ █░ █░ ║
║ ▀██▀ █░ █░ █░ █░ █░ █▀██░ █░ █░ █ ▀█░ █▀██░ ║
║ ║
║ ▄██▄ ███░ ▄█▄ ███░ ██░ █░ █░ ██░ █░ █░ ███░ ▄██▄ ║
║ █░ █░ █░█░ █░ █░ ██▄██░ █░ ██░█░ █░ █░ ║
║ ▀██▄ █░ █▄█░ █░ ██░ █░█░█░ ██░ █▀██░ █░ ▀██▄ ║
║ █░ █░ █▀ ▀█░ █░ █░ █░█░█░ █░ █░██░ █░ █░ ║
║ ▀██▀ █░ █░ █░ █░ ██░ █░▀ █░ ██░ █░ █░ █░ ▀██▀ ║
║ Statement Printer Format: STANDARD Port: 1 Copies: 1 ║
║ ┌──────────┬──────────┬──────────┬──────────┬──────────┬──────────┐ ║
║ │Amount Due│ Within│ Between│ After│ Unapplied│ Total │ ║
║ │ Current│ 30 Days│30-60 Days│ 60 Days│ Receipts│ Due │ ║
║ │ │ │ │ │ │ │ ║
║ ╘══════════╧══════════╧══════════╧══════════╧══════════╧══════════╛ ║
║ Print Statements for All Customer? (Y/N) ║
║ Enter Customer Number: 0 ║
║ ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort) F1 (Help)
DAYO AR, TJS LAB Page: 21
■ SELECT/FIND CUSTOMER/CLIENT
If you press Enter/Return on an empty prompt for Customer Number, a
browse selection screen will be presented to you so that you can find the
desired customer/client. Use the arrow, page up/down, or Find keys (F5, F6,
F7, F8, F9) to locate the customer/client, then press Enter/Return...
DAYOAR V1.3, TJS LAB RECEIVABLES ┌──[September 1990]──┐
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄██▄ ███░ ▄█▄ █░ █░ █▄██░ ▄█▄ █▄██░ █▄██░ ║
║ █░ █░ █░█░ ██░█░ █░ █░ █░█░ █ █░ █░ █░ ║
║ ▀██▄ █░ █▄█░ █▀██░ █░ █░ █▄█░ █▄▄█░ █░ █░ ║
║ █░ █░ █▀ ▀█░ █░██░ █░ █░ █▀ ▀█░ █▀█░ █░ █░ ║
║ ▀██▀ █░ █░ █░ █░ █░ █▀██░ █░ █░ █ ▀█░ █▀██░ ║
║ ║
║ ▄██▄ ███░ ▄█▄ ███░ ██░ █░ █░ ██░ █░ █░ ███░ ▄██▄ ║
║ █░ █░ █░█░ █░ █░ ██▄██░ █░ ██░█░ █░ █░ ║
║ ▀██▄ █░ █▄█░ █░ ██░ █░█░█░ ██░ █▀██░ █░ ▀██▄ ║
╔═══════════════════════[ Select/Find Your Customer ]════════════════════════╗
║ CUSTOMER NAME ATTN ║
║──────────╥────────────────────────────────╥────────────────────────────────║
║ 30005 ║ HARPER BOOKS ║ ║
║ 30006 ║ RON ENTERPRISES ║ RON ║
║ 30007 ║ MARK JONES ║ MARK ║
║ 30008 ║ JOE MARTINEZ ║ JOE ║
║ 30009 ║ SLOAN'S ║ SAL ║
║ 77777 ║ JOE MOLLEN ║ ║
║ 999999 ║ CLIENT/CUSTOMER COMPANY, INC. ║ STACY MORGAN ║
╚════════════════════════════════════════════════════════════════════════════╝
Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code)
1/9
DAYO AR, TJS LAB Page: 22
■ DIRECT OUTPUT TO PRINTER OR FILE
For whatever purpose (ie: EDI), you can direct the output of the printing
to the printer or to a file. The default file name will contain the
customer/client number.
At the conclusion of the printing process for each customer/client, the
amounts due by period is displayed onto the screen.
DAYOAR V1.3, TJS LAB RECEIVABLES ┌──[September 1990]──┐
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄██▄ ███░ ▄█▄ █░ █░ █▄██░ ▄█▄ █▄██░ █▄██░ ║
║ █░ █░ █░█░ ██░█░ █░ █░ █░█░ █ █░ █░ █░ ║
║ ▀██▄ █░ █▄█░ █▀██░ █░ █░ █▄█░ █▄▄█░ █░ █░ ║
║ █░ █░ █▀ ▀█░ █░██░ █░ █░ █▀ ▀█░ █▀█░ █░ █░ ║
║ ▀██▀ █░ █░ █░ █░ █░ █▀██░ █░ █░ █ ▀█░ █▀██░ ║
║ ║
║ ▄██▄ ███░ ▄█▄ ███░ ██░ █░ █░ ██░ █░ █░ ███░ ▄██▄ ║
║ █░ █░ █░█░ █░ █░ ██▄██░ █░ ██░█░ █░ █░ ║
║ ▀██▄ █░ █▄█░ █░ ██░ █░█░█░ ██░ █▀██░ █░ ▀██▄ ║
║ █░ █░ █▀ ▀█░ █░ █░ █░█░█░ █░ █░██░ █░ █░ ║
║ ▀██▀ █░ █░ █░ █░ ██░ █░▀ █░ ██░ █░ █░ █░ ▀██▀ ║
║ Statement Printer Format: STANDARD Port: 1 Copies: 1 ║
║ ┌──────────┬──────────┬──────────┬──────────┬──────────┬──────────┐ ║
║ │Amount Due│ Within│ Between│ After│ Unapplied│ Total │ ║
║ │ Current│ 30 Days│30-60 Days│ 60 Days│ Receipts│ Due │ ║
║ │ 9000.00│ 66.36│ 0.00│ 4999.97│ 0.00│ 14066.33│ ║
║ ╘══════════╧══════════╧══════════╧══════════╧══════════╧══════════╛ ║
║ Print Statements for All Customer? (Y/N) ║
║ Enter Customer Number: 999999 CLIENT/CUSTOMER COMPANY, INC. ║
║ Send Output to Printer? (Y/N) ( No -> To File) ║
║ Enter File Name: S_999999.TXT ║
╚════════════════════════════════════════════════════════════════════════════╝
Press any key to continue...
DAYO AR, TJS LAB Page: 23
■ EXAMPLE OF STANDARD STATEMENT - STANDARD FORMAT
- STATEMENT -
YOUR COMPANY, INC Page 1
Attn: Accounts Receivable
P.O. BOX 5555 Printed: 09/09/90
Anycity, ST 555555-5555 Time: 21:28:48
800-555-5555
Bill To: CLIENT/CUSTOMER COMPANY, INC.
Customer: 999999 P.O. Box 5555
ANYCITY, XX 55555-5555
Terms: CASH
Amount Enclosed: $_______________
-------------------------------------------------------------------------------
# Date Description of Charges/Credits Amount Credit Balance
-------------------------------------------------------------------------------
1 09/01/90 Project: 555555 Invoice: 22 45.51 45.51 0.00
GRASS CUTTING & YARD GROOMING
2 08/25/90 Project: 555555 Invoice: 1001 500.00 0.00 500.00
GRASS CUTTING & YARD GROOMING
----------
Please Pay This Amount -> 500.00
Current Within In After Unapplied
& Past Due 30 Days 30-60 Days 60+ Days Credits Total Due
---------- ---------- ---------- ---------- ---------- ----------
500.00 0.00 0.00 900.01 0.00 1400.01
Comment: Thank You! _________________________________________________________
TJSLAB FORM STDST
DAYO AR, TJS LAB Page: 24
■ AGEING REPORT
╔═══════════════════════════════════════════════════════╗
║The Ageing Report is a printout of all outstanding ║
║Receivables. ║
║ ║
║The report includes the AGE of the Receivable, and its ║
║Past Due Status (Yes/No), based on the invoice TERMS. ║
║ ║
║Part 2 of this report is the Unapplied check listing. ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: AGEING.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
■ AGEING SUMMARY REPORT
╔═══════════════════════════════════════════════════════╗
║The Ageing Summary Report prints all customers with ║
║an Outstanding Receivables Balance (DUE<>0). ║
║Includes sum of invoices (INVOICE.DBF), and cash ║
║receipts (RECEIPTS.DBF). ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: AGESUM.TXT ║
║ ║
║Print Only Non-Zero Balance Customers? (Y/N) ║
║ ║
║Print Only Past Due Accounts? (Y/N) ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 25
■ CUSTOMER CREDIT STATUS REPORT
╔═══════════════════════════════════════════════════════╗
║The Customer Credit Status Report is a listing of ║
║selected customers available credit & credit limit. ║
║ ║
║ ║
║Print for ALL? (Y/N) ║
║(Press N for CREDIT customers ONLY...) ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: CREDSTAT.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
■ CUSTOMER CREDIT HISTORY REPORT
╔═══════════════════════════════════════════════════════╗
║The Customer Credit History Report is a listing of ║
║all invoices and receipts for a specific customer. ║
║ ║
║There are 3 parts to this report: ║
║ 1st, All Open Invoices/Orders/Receivables ║
║ 2nd, History of Closed/Filled/Posted Invoices ║
║ 3rd, All Receipts ║
║ ║
║This is not a Report Form... ║
║ ║
║Enter the Customers Account Number: 4 ║
║ ║
║Start Date: 01/01/90 Ending Date: 02/07/90 ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: CH4.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
╚═══════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 26
You have the option to select from ALL customers with this report by just
pressing enter/return at the prompt for the customer number. The following
browse screen will appear. Use the Find Keys (F5, F6, F7, F8), to find the
customer you desire to print the Credit History report for.
╔═══════════════════════[ Select/Find Your Customer ]════════════════════════╗
║ CUSTOMER NAME ATTN ║
║──────────╥────────────────────────────────╥────────────────────────────────║
║ 2331 ║ Harvey Morgan ║ Harv ║
║ 2334 ║ Dufus Manatee ║ Cow ║
║ 2335 ║ Hal Monteque ║ ║
║ 2336 ║ Joe's Flowers and Auto Parts ║ Salley ║
║ 2445 ║ Martins Nuts and Bolts ║ Tracy ║
║ 2505 ║ Arlie Monuments ║ Sal ║
║ 3094 ║ Johnson Burials ║ ║
║ 3095 ║ Big Green Chewing Gum Company ║ Mogal Martin ║
╚════════════════════════════════════════════════════════════════════════════╝
Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code)
1/19
■ TOP CUSTOMER REPORT
The Top Customer Report will list your customers in order of Sales, Gross
Profit, or Margin. You can print all customers, or enter in the number of
customers to print (ie: the top 25).
This report can take quite a while to run, depending on the number of
records in the databases DETAIL.DBF & ARD.DBF.
Note, because this routine is creating a database, it is not multiuser!
╔═══════════════════════════════════════════════════════╗
║The Top Customer Report will list your customers ║
║in order of Sales, Gross Profit, or Margin. ║
║The Totals are computed by summing the PRICE and ║
║the COST fields from the databases: DETAIL.DBF and ║
║ARD.DBF. ║
║The Margin is computed as: ((Sales-Cost)/Sales)*100 ║
║This Report will create a database (TOPCUS.DBF), that ║
║contains a record for each customer with their sales ║
║totals for the period of this report. ║
║ ║
║Report Form Name: TOPCUS.FRM. ║
║ ║
║Print All Customer? (Y/N) ( No -> # ) ║
║Enter Number of Top Customers: 25 ║
║Start Date: 01/01/90 Ending Date: 02/07/90 ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║Enter File Name: TCMargin.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
╚═══[ Building TOPCUS.DBF ]═════════════════════════════╝
DAYO AR, TJS LAB Page: 27
The following graph is displayed while the Top Customers Report is
creating the database TOPCUS.DBF. Another one is displayed while it ranks
the records in this database.
╞███████████████████████████══════════╪══════════════════╪══════════════════╡
0 Acct# 14 25% 50% 75% 100%
■ CUSTOMER EXPANDED REPORT
╔═══════════════════════════════════════════════════════╗
║The Customer Expanded Report contains as much data ║
║for each customer that can fit onto a 132 character ║
║wide printout. ║
║ ║
║Report Form Name: CUSXPAND.FRM. ║
║ ║
║ ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: CUSXPAND.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
■ CUSTOMER DUMP REPORT
╔═══════════════════════════════════════════════════════╗
║The Customer Dump Report will print ALL DATA for a ║
║selected customer. Page breaks - chr(12), will be ║
║inserted between each unique Customer Number. ║
║ ║
║Customer Dump for ALL Customers ║
║ ║
║Print Customer Notes/Memos (Y/N) ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: DUMP.TXT ║
║ ║
║Enter Report Title: ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 28
■ CUSTOMER MEMO/NOTES REPORT
╔═══════════════════════════════════════════════════════╗
║The Customer Memo/Notes Report prints out all (if any) ║
║memos/notes for all or a specific customer. The notes ║
║are maintained in the database: CUSTMEMO.DBF & DBT. ║
║ ║
║Uses Report Form: CUSTMEMO.FRM. ║
║ ║
║Print All Customer Memos/Notes! ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: ARNOTES.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
■ CUSTOMER BILL TO ADDRESS LABELS
╔═══════════════════════════════════════════════════════╗
║Use this option to print the Customer BILL TO address ║
║Labels. The Address Label is the standard size of ║
║ 3.5x15/16, 6LPI, and contains the following fields: ║
║ NAME ADDR1 ADDR2 ║
║ CITY STATE ZIP ║
║ ║
║ ╒══════════════════════════════╕ ║
║ │Simpson Supplies and Stuff │ ║
║ │PO Box 234 │ ║
║ │8090 Lane │ ║
║ │Mickey, GA │ ║
║ │34458-5332 │ ║
║ ╘══════════════════════════════╛ ║
║ CUSTOMER ║
║Select Customer -> 124241 ║
║ 124245 ║
║ 124247 ║
║ 124248 ║
║ 124267 ║
║Esc (Exit) Enter/Return (Print) F5/F6/F7/F8 (Find) ║
╚═══════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 29
■ CUSTOMER SHIP TO ADDRESS LABELS
╔═══════════════════════════════════════════════════════╗
║Use this option to print the Customer SHIP TO address ║
║Labels. The Address Label is the standard size of ║
║ 3.5x15/16, 6LPI, and contains the following fields: ║
║ SHIPNAME SHIPADDR1 SHIPADDR2 ║
║ SHIPCITY SHIPSTATE SHIPZIP ║
║ ║
║ ╒══════════════════════════════╕ ║
║ │Simpson Supplies and Stuff │ ║
║ │PO Box 234 │ ║
║ │8090 Lane │ ║
║ │Pluto, GA │ ║
║ │34458-5332 │ ║
║ ╘══════════════════════════════╛ ║
║ CUSTOMER ║
║Select Customer -> 124241 ║
║ 124245 ║
║ 124247 ║
║ 124248 ║
║ 124267 ║
║Esc (Exit) Enter/Return (Print) F5/F6/F7/F8 (Find) ║
╚═══════════════════════════════════════════════════════╝
■ CASH RECEIPTS REPORT
╔═══════════════════════════════════════════════════════╗
║The Cash Receipts Report is a printout of all Cash ║
║Receipts records in the database RECEIPTS.DBF. ║
║ ║
║Option to select from 3 indexes; Journal #, ║
║Customer #, or Invoice #. ║
║ ║
║Report Form RECEIPTS.FRM. ║
║ ║
║Select Index -> JOURNAL ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: RECEIPTS.TXT ║
║ ║
║Enter Report Title: TJS LAB ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 30
■ TYPE REPORT &
■ SHIPPERS REPORT &
■ TERMS REPORT &
■ TAXCODE REPORT &
■ SALES PERSON REPORT
The TYPE, SHIPPERS, TERMS, TAXCODE, and SALES PERSON reports are all
printed using the same routine.
╔═══════════════════════════════════════════════════════╗
║The TYPE Report will list all records found in its ║
║respective database: TYPE.DBF ║
║ SHIPPERS.DBF ║
║ TERMS.DBF ║
║ TAXCODE.DBF ║
║ SALESPER.DBF ║
║Report Forms Used: TYPE.FRM ║
║ SHIPPERS.FRM ║
║ TERMS.FRM ║
║ TAXCODE.FRM ║
║ SALESPER.FRM ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: TYPE.TXT ║
║ ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 31
■ CREATE A NON-STANDARD INVOICE
Use this report option to create, then print a non-standard invoice. A
non-standard invoice is one in which the contents (detail lines), are not
found in the inventory database (INV.DBF).
Like the DAYO POS invoices, DAYO AR invoices can be printed in a HP Laser
format, Standard, or as Preprinted forms (Data Only).
╔════════════════[ Create a NON STANDARD Invoice/Receivable! ]═══════════════╗
║ Standard invoices are created with DAYO POS (Point of Sale). ║
║ Use this routine to create an invoice for anything NOT FOUND in the ║
║ inventory database (INV.DBF). ║
║ Note, NO inventory update will take place since it is implied that this ║
║ invoice will be for NON INVENTORY ITEMS... Also note that the sales totals║
║ will NOT appear on any DAYO POS REGISTER Reports (REG='NNN'). ║
║ It is, however, required that a valid customer number be selected. ║
║ ║
║ Enter the Customers Account Number: 0 ║
║ ║
║ (Press Enter on an empty prompt to select from ALL...) ║
║ ║
║ ──────────────────────────────────────────────────────────── ║
║ ║
║ ████░ ███░ ██░ ██░ ██░ ▄████▄ ████░ ▄████▄ █████░ ║
║ ██░ ████░ ██░ ██▄ ▄██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ █████░██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░█████░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ║
║ ██░ ██░ ████░ ▀████▀ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ███░ ████░ ██░ ██░ ██░ ██░ ██░ ║
║ ████░ ██░ ██░ ██░ ▀████▀ ████░ ▀████▀ █████░ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
The first step in creating an invoice is to select the customer. You have
the option of typing in the customer number, or if not known, pressing the
enter/return key to select from all customers.
DAYO AR, TJS LAB Page: 32
DAYOAR V1.3, TJS LAB
╔════════════════[ Create a NON STANDARD Invoice/Receivable! ]═══════════════╗
║ Standard invoices are created with DAYO POS (Point of Sale). ║
║ Use this routine to create an invoice for anything NOT FOUND in the ║
║ inventory database (INV.DBF). ║
║ Note, NO inventory update will take place since it is implied that this ║
║ invoice will be for NON INVENTORY ITEMS... Also note that the sales totals║
║ will NOT appear on any DAYO POS REGISTER Reports (REG='NNN'). ║
║ It is, however, required that a valid customer number be selected. ║
║ ║
║ Enter the Customers Account Number: 0 ║
╔════════════════════════[ Select/Find Your Customer ]═══════════════════════╗
║ CUSTOMER NAME ATTN ║
║───────────╥────────────────────────────────╥───────────────────────────────║
║ 343221 ║ Sams Meat Market, Inc ║ Beef ║
║ 124421 ║ Porter House ║ ║
║ 452457 ║ Western Steer ║ Herman ║
║ 547475 ║ Eastern Steer ║ Oscar Johnson ║
║ 245004 ║ Hinds Steak ║ Kit ║
║ 345355 ║ Porkers Bar ║ ║
║ 522514 ║ Sirloin Cow Company ║ ║
║ 555390 ║ Jones Rawhide & Glue, Inc ║ Cowman Smith ║
╚════════════════════════════════════════════════════════════════════════════╝
Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code)
■ CREDIT MESSAGE
After selecting the customer, a window will appear onto the screen
alerting you to the credit status of this customer. Make sure you take heed
since DAYO AR will not prevent the creation of an invoice that will 'violate'
or exceed the credit limit set for this customer.
╔═══════════════════════════════════════╗
║ Credit Limit: 100000.00 ║
║ Amount Due: 25685.71 ║
║ Available Credit: 74314.29 ║
║ Press any key to continue... ║
╚═══════════════════════════════════════╝
■ INVOICE DETAIL DATA ENTRY
The entry of the invoice detail items follows next. There are only 5
fields used in a non-standard invoice: ITEM, DESC, QUANTITY, COST & PRICE.
While the adding of detail lines takes place, the customers key data fields
are printed onto the top half of the screen.
If you desire to edit any of the other fields in the database DETAIL.DBF,
you will have to use the DAYO MAINTENANCE menu option AFTER the invoice is
created.
DAYO AR, TJS LAB Page: 33
When entering the detail lines, you must enter something in the ITEM,
DESCRIPTION, and QUANTITY fields.
DAYOAR V1.3, TJS LAB
╔════════════════════════════════════════════════════════════════════════════╗
║ BILL TO: SHIP TO: ║
║ Whiskey Makers of Florida Fidel ║
║ PO BOX 39000 8900 Castile Road ║
║ ║
║ New York, NY 23440 HAVANA, CUBA ║
║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║
║ 10049 XXX Jan NET 7 Special Delivery ║
║ PHONE ATTN CREDIT LASTDATE ║
║ (315) 940-2422 Heisterman 43314.29 02/01/90 ║
╚════════════════════════════════════════════════════════════════════════════╝
╒═══╤═══════════╤═════════════════════════════╤════════╤══════════╤══════════╕
│# │ITEM │DESCRIPTION │QUANTITY│ COST│ PRICE│
╞═══╪═══════════╪═════════════════════════════╪════════╪══════════╪══════════╡
│ 2│Advice │Personal Recommendation │ 1 │ 0.00│99 . │
│ 1│Service │Phone Support │ 3 │ 0.00│ 50.00│
│ │ │ │ │ │ │
│ │ │ │ │ │ │
│ │ │ │ │ │ │
╘═══╧═══════════╧═════════════════════════════╧════════╧══════════╧══════════╛
Esc (Exit) Extended Cost: 0.00 Price: 150.00
■ EXIT THE ADDING OF INVOICE DETAIL LINES
Press Esc to abort and/or exit the adding of invoice detail lines. A
window will appear onto the top of the screen prompting you to continue with
the adding of invoice detail lines, or to exit/continue. Press Y to
continue on with the invoicing procedure. You can abort the invoice at the
next step if you so desire...
╔════════════════════════════════════════════════════════════════════════════╗
║ ║
║ You have entered 2 invoice detail lines... ║
║ ║
║ Extended Cost: 23.21 Extended Price: 249.00 ║
║ ║
║ Do you wish to continue to add detail items? (Y/N) ( N -> Exit ) ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
╒═══╤═══════════╤═════════════════════════════╤════════╤══════════╤══════════╕
│# │ITEM │DESCRIPTION │QUANTITY│ COST│ PRICE│
╞═══╪═══════════╪═════════════════════════════╪════════╪══════════╪══════════╡
│ 3│ │ │ 0 │ 0.00│ 0.00│
│ 2│Advice │Personal Recommendation │ 1 │ 0.00│ 99.00│
│ 1│Service │Phone Support │ 3 │ 0.00│ 50.00│
│ │ │ │ │ │ │
│ │ │ │ │ │ │
╘═══╧═══════════╧═════════════════════════════╧════════╧══════════╧══════════╛
Esc (Exit) Extended Cost: 0.00 Price: 249.00
DAYO AR, TJS LAB Page: 34
■ INVOICE HEADER
The next screen is comprised of your invoice header record. It contains
key information about the customer and should be scrutinized thoroughly
before continuing with the invoicing process!
Customer Number 23004
Bill To Name Salley Morgan
Edit/Alter Invoice Header
Ship To Name Salley Morgan
Address 1 34440 Lancaster Road
Address 2
City Killeen
State TX
Zip 32253
Phone (804) 261-8233
Type XXX
Terms NET 30
Shipper UPS BLUE
Sales Person YT
Tax Rate 0.065
Customer PO
Adjustment 0.00
Freight 0.00
Amount Paid 0.00
Taxes 14.94
Detail Subtotal 249.00
Comment Thank You!
Esc (Exit) Enter/Return (Edit/Alter)
DAYO AR, TJS LAB Page: 35
■ TYPE, TERMS, SHIPPER, TAXCODE
Editing any of the header fields is accomplished by highlighting the
desired item, and then pressing Enter/Return. Editing some of the fields is
done with the use of a selection window (ie: TYPE, TERMS, SHIPPER, TAXCODE).
┌─────────────────────────────────────┐ ┌────────────────────┐
│ Select Type │ │ Select Shipper │
│REG - REGULAR SALE │ │PICKUP │
│Ret - RETURN of item (and refund) │ │DELIVER │
│Ref - REFUND │ │UPS GROUND │
│SPC - SPECIAL *** │ │UPS BLUE │
│LON - LOANED │ │UPS RED │
│EXC - EXCHANGE │ │AIRBORNE │
│TRN - TRANSFER │ │FEDERAL EXPRESS │
│VOD - VOIDED │ │TRUCK │
│ │ │SPECIAL DELIVERY │
│ │ │MODEM │
└─────────────────────────────────────┘ └────────────────────┘
┌────────────────────┐
│ Select Terms │
│DISCOVER │ ┌──────────────────┐
│NET 7 │ │ Select Tax Rate │
│NET 10 │ │0 - 0.000 │
│NET 15 │ │1 - 0.060 │
│NET 30 │ │2 - 0.065 │
│NET 60 │ └──────────────────┘
│NET 90 │
│MONEY ORDER │
│CASHIER CHECK │
│SPECIAL CREDIT │
└────────────────────┘
■ AMOUNT RECEIVED FROM CUSTOMER
A 'Cash' Sale (cash, check or credit card), requires you to enter the
amount of the payment. Highlight and press Enter/Return on the 'Amount Paid'
prompt, then enter in the amount of payment received. Do this before exiting
and/or continuing...
╔═══════════════════════════════════╗
║ Receive From Customer: 34.39 ║
╚═══════════════════════════════════╝
DAYO AR, TJS LAB Page: 36
■ FINAL INVOICE OPTION BOX
Press Esc to exit and continue with the invoicing process. A window will
appear prompting you to post the invoice (continue, save, print invoice, and
exit), to return to editing the invoice header record (select N ), or to
Quit (abort the process completely).
╔══════════════════════════════════════╗
║ Order Total: 249.00 ║
║ ║
║ Total Due: 0.00 ║
║ ║
║ Post This Invoice? (Y/N/Q) ║
║ ─────────────────────────── ║
║ Y (OK) N (Redo) Q (Quit/Abort) ║
╚══════════════════════════════════════╝
■ INVOICE POSTING
The DAYO AR non-standard invoice posting process involves the updating of
the invoice header database (INVOICE.DBF), the invoice detail database
(DETAIL.DBF), the customer database (CUSTOMER.DBF), and the sales person
database (SALESPER.DBF). Note no update of the inventory database (INV.DBF)
is performed since it is implied that the invoices will not include inventory
items. If any inventory item is included, a 'manual' adjustment will need to
be to done to the inventory database (INV.DBF).
While posting is running, make every attempt NOT TO DISTURB the process!
The progress of the posting process (usually very quick), is displayed
in a window on the upper right of the screen.
╔═[ Posting Progress ]════╗
║ Invoice Header ║
║ Invoice Detail ║
║ ║
║ Customer Database ║
║ Salesper Database ║
║ ║
║ ║
╚═════════════════════════╝
DAYO AR, TJS LAB Page: 37
■ PRINT/REPRINT AN INVOICE
Before you print/reprint an invoice, you must first find it...
DAYO Invoice records are found in 2 sets of databases, the active file,
and the inactive/history file. The active set is comprised of the databases
INVOICE.DBF & DETAIL.DBF. These databases are maintained primarily with DAYO
POS or with the DAYO AR non-standard invoice routine. The inactive/history
file is comprised of the databases ARH.DBF & ARD.DBF (Accounts Receivable
History & Accounts Receivable Detail). These databases are maintained by the
DAYO AR POST routine. Closed (payment received), invoice records are 'moved'
from the databases INVOICE.DBF & DETAIL.DBF into ARH.DBF & ARD.DBF.
╔═══════════════════════════════════════════════════════╗
║This routine will allow you to Print/Reprint an ║
║Open and/or Closed/Posted Invoice. ║
║Open Invoices are located in the INVOICE.DBF and ║
║DETAIL.DBF databases. Closed/Posted Invoices are ║
║located in the ARH.DBF and ARD.DBF databases. ║
║ ║
║Is this Invoice Open? (Y/N) ( N->Closed/Posted ) ║
║ ║
║ ║
╚═══════════════════════════════════════════════════════╝
You must first find/highlight the invoice header record you want to
reprint by using the arrow keys, PgUp/PgDn, or any of the FIND keys (F5, F6,
or F7).
DAYOAR V1.3, TJS LAB REPORTS
╔════════════════════════════════════════════════════════════════════════════╗
║ BILL TO: SHIP TO: ║
║ Stacy Harbour Harbour Marine ║
║ Dock 567 Dock 567 ║
║ Pier 78 Pier 78 ║
║ Miami, FL 39393-4333 Miami, FL 39393-3030 ║
║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║
║ 43001 REG jj CASH UPS GROUND ║
║ PHONE ATTN CREDIT LASTDATE ║
║ (437) 431-4461 69037.93 02/04/90 ║
╚═══════════════════════════[ Reprint An Invoice ]═══════════════════════════╝
INVOICE CUSTOMER SHIPNAME
─────────────────────╥──────────╥─────────────────────────────────────────────
10001 ║ 29204 ║ Harley Motors
10002 ║ 43001 ║ Harbour Marine
10003 ║ 76543 ║ Jungle Joes
10004 ║ 87453 ║ Jade Crossing
10005 ║ 60001 ║ Stehens Cloth Shop
10006 ║ 90671 ║ Tetter Supplies
10007 ║ 86033 ║ Eastside Printers
10008 ║ 37004 ║ Mark Jones
Esc (Exit/Abort) Enter/Return (Select Invoice For Reprint)
Find: F5 (Invoice) F6 (Ship To Name) F7 (Customer)
DAYO AR, TJS LAB Page: 38
■ DATABASE STATUS REPORT
╔═══════════════════════════════════════════════════════╗
║The Database Status Report lists the DAYO AR ║
║databases with their current fields, sizes and number ║
║of records. Index files included. Not a Report Form. ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: DATABASE.TXT ║
╚═══════════════════════════════════════════════════════╝
■ CONFIGURATION STATUS REPORT
╔═══════════════════════════════════════════════════════╗
║The Configuration Status Settings Report lists all of ║
║configuration settings (found in file DAYOAR.CFG). ║
║This is Not a Report Form. ║
║ ║
║Send Output to Printer? (Y/N) ( No -> To File) ║
║ ║
║Enter File Name: CONFIG.TXT ║
╚═══════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 39
■ EXAMPLE, CONFIGURATION REPORT (DEFAULT SETTINGS)
+++++++++++++++++++++++++++++++++++++++++++++++++
+ DAYO ACCOUNTS RECEIVABLE CONFIGURATION REPORT +
+++++++++++++++++++++++++++++++++++++++++++++++++
02/11/90
19:56:47
Company Name: Salley Morgan
Address Line 1: Attn: Accounts Receivable
Address Line 2: P.O. BOX 5555
City, State Zip: Anycity, ST 55555-5555
Telephone: 800-555-5555
Last Customer Number: 0
Last Invoice Number: 0
Invoice Printer Type: STANDARD
Invoice Printer Port: LPT1
Number of Invoice Copies: 1
Auto Print Invoice: Yes
Statement Printer Type: STANDARD
Statement Printer Port: LPT1
Number of Statement Copies: 1
Inventory Database Location: \DAYOINV\
Customer Database Location: \DAYOAR\
BackOrder Database Location: \DAYOBO\
POS Database Location: \DAYOPOS\
Default Tax Code: 1
Default Invoice Type: REG
Default Shipper/Shipment: PICKUP
Default Terms: CASH
Use Credit Limits: Yes
Default Credit Limit: 0.00
Cash Drawer Attached: No
Cash Drawer Com Port: COM1
Report Printer Type: STANDARD
Report Printer Port: LPT1
1st Day of Fiscal Year: 01/01/90
Visual Indexing: Yes
Automatically Reindex Daily: Yes
Color: Yes
High Intensity: Yes
DAYO AR, TJS LAB Page: 40
■ PRINTER DRIVER (SETUP)
This routine was added to preclude you from having to get out of your
seat to change (mess with) the printer to get it to print correctly.
The most important printer selections (ie: font size, lines per inch,
orientation, ...) are made easy to evoke.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║
║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║
║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║
║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║
║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║
║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║
║ ║
║ Select Option -> Eject ║
║ Line feed ║
║ Normal Size ║
║ Use this routine to set your Small/Condensed ║
║ printer up with one or more Bold On ║
║ of the setup strings and Bold Off ║
║ commands listed to the right. 6 Lines per Inch ║
║ 8 Lines per Inch ║
║ Select the 'Change Printer Print Landscape (Laser Only) ║
║ Default' option to change Print Portrait (Laser Only) ║
║ printer types. Reset Printer ║
║ Current printer is set to: Print Special String 1 ║
║ Okidata Print Special String 2 ║
║ Print Special String 3 ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
■ PRINTER DRIVER OPTIONS
There are 18 printer driver options to select from. The last option is
to set the default printer, and the next to last is a 'SHELL' function that
runs a DOS command or program. The remainder are strings/codes that are sent
to the printer.
Eject Print Portrait (Laser Only)
Line feed Reset Printer
Normal Size Print Special String 1
Small/Condensed Print Special String 2
Bold On Print Special String 3
Bold Off Print Special String 4
6 Lines per Inch Print Special String 5
8 Lines per Inch Run DOS Command/Program
Print Landscape (Laser Only) Change Default Printer
DAYO AR, TJS LAB Page: 41
■ CHANGE DEFAULT PRINTER
The last option is to change/set the default printer. This printer
driver routine comes with 4 default printer types, Epson, HP Laser, Star,
and Okidata.
You can add (Ctrl N) as many as you want.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║
║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║
║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║
║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║
║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║
║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Current Default Printer is set to: Okidata ║
╟────────────────────────────────────────────────────────────────────────────╢
║ NAME LINEFEED ║
║─────────────────────────────────────╥──────────────────────────────────────║
║ Epson & Compatibles ║ CHR(10) ║
║ HP Laser & Compatibles ║ CHR(10) ║
║ Star Micro Gemini ║ CHR(10) ║
║ Okidata ║ CHR(10) ║
║ ║ ║
║ ║ ║
║ ║ ║
║ ║ ║
║ ║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) Enter/Return (Make Default) F2 (Edit) Ctrl N (Add)
1/4
DAYO AR, TJS LAB Page: 42
■ FULL SCREEN EDIT - F2
When entering the printer codes, the string must be in the valid format
or it will not be printed later when requested...
┌───────────[ EDIT PRINTER DRIVER SETUP CODES - FULL SCREEN EDIT ]───────────┐
│ NAME: Epson & Compatibles │
│ LINEFEED: CHR(10) │
│ NORMAL: CHR(27)+CHR(18) │
│ SMALL: CHR(27)+CHR(15) │
│ BOLDON: CHR(27)+CHR(69) │
│ BOLDOFF: CHR(27)+CHR(70) │
│ _6LPI: CHR(27)+CHR(50) │
│ _8LPI: CHR(27)+CHR(48) │
│ PORTRAIT: │
│ LANDSCAPE: │
│ RESET: CHR(27)+CHR(64) │
│ SPEC_STR1: │
│ SPEC_STR2: │
│ SPEC_STR3: │
│ SPEC_STR4: │
│ SPEC_STR5: │
│ RUN_CMD: │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
Press Esc to Abort, PgUp/PgDn to Save and Exit
■ PRINTER DRIVER DATABASE FIELD DEFINITIONS
NAME - Name of printer. Type in anything you wish here
LINEFEED - Code to advance printer one line
NORMAL - Normal font/character size
SMALL - Small font/character size
BOLDON - Bold/Emphasized
BOLDOFF - Bold/Emphasized off
_6LPI - Code to set printer to print 6 lines per inch
_8LPI - Code to set printer to print 8 lines per inch
PORTRAIT - Code to set lazer printer to print upright (normal)
LANDSCAPE - Code to set lazer printer to print sideways
RESET - Reset printer code
SPEC_STR1 - Any special printer string, ie: print double, skip perforation,
SPEC_STR2 - print very tiny, ...
SPEC_STR3 - "
SPEC_STR4 - "
SPEC_STR5 - "
RUN_CMD - DOS command or program, ie: CAPTURE p0 nff,SPOOL ON, ...
DAYO AR, TJS LAB Page: 43
■ DAYO ACCOUNTS RECEIVABLE POST & BALANCE DUE RESET/RECALCULATE
AR POST
╔════════════════════════════════════════════════════════════════════════════╗
║ DAYO ACCOUNTS RECEIVABLE POST & BALANCE DUE RESET/RECALCULATE ║
╟────────────────────────────────────────────────────────────────────────────╢
║ 1 - POST TO AR FILES ║
║ This job will perform the following: ║
║ Close Invoice if Amount Due = 0 or Void (Set OPEN = .F.) and there are ║
║ no BackOrders. Move (Post), ALL Newly Closed Invoices into the AR ║
║ History Databases (ARH.DBF & ARD.DBF). ║
║ Delete ALL Newly Closed Invoices ║
╟────────────────────────────────────────────────────────────────────────────╢
║ 2 - RESET BALANCE DUE ON ALL CUSTOMERS ║
║ This job will reset/recalculate the 'Balance Due' for each customer. ║
║ It will reset the PAID_PURC and DUE fields in the database: CUSTOMER.DBF. ║
║ The PAID_PURC field is computed as the sum of the PAID fields in all open ║
║ invoice header records. This sum is then added to the sum of any UNAPPLIED ║
║ cash receipts records in the database: RECEIPTS.DBF. ║
║ The DUE field is computed as the sum of the SUBTOTAL+ADJUST+FREIGHT+TAXES ║
║ fields in all open invoice header records. This sum, minus any negative ║
║ and/pr UNAPPLIED cash receipts records, make up the balance due (DUE). ║
╚════════════════════════════════════════════════════════════════════════════╝
■ DAYO ACCOUNTS RECEIVABLE POST
The method of 'moving' completed and closed invoices (those which payment
has been received), out of the active files (INVOICE.DBF & DETAIL.DBF), is
called the DAYO AR POST. The process is generally accomplished at the end of
the period which could mean each day, week or month (as you determine...).
Allow time for this process to run, and insure it is not interrupted.
A progress graph is displayed in case you decide to 'watch' the computer
work...
DAYO AR, TJS LAB Page: 44
AR POST
╔════════════════════════════════════════════════════════════════════════════╗
║ DAYO ACCOUNTS RECEIVABLE POST & BALANCE DUE RESET/RECALCULATE ║
╟────────────────────────────────────────────────────────────────────────────╢
║ 1 - POST TO AR FILES ║
║ This job will perform the following: ║
║ Close Invoice if Amount Due = 0 or Void (Set OPEN = .F.) and there are ║
║ no BackOrders. Move (Post), ALL Newly Closed Invoices into the AR ║
║ History Databases (ARH.DBF & ARD.DBF). ║
║ Delete ALL Newly Closed Invoices ║
╟────────────────────────────────────────────────────────────────────────────╢
║ ║
║ 0 Records 38 76 ║
║ ╔════════════════╦══════════════════╦═════════════════╦════════════════╗ ║
║ ╠███████████████████████████████████╬═════════════════╬════════════════╣ ║
║ ╠════════════════╩══════════════════╬═════════════════╩════════════════╣ ║
║ 0% Completed 50% Done!║
║ Invoice: 103 Record: 40 ║
║ ■* ║
║ Standby while I do the AR POST! ║
╚════════════════════════════════════════════════════════════════════════════╝
■ BALANCE DUE RESET/RECALCULATE
The option to recalculate and reset the balance due for each customer is
provided as part of the DAYO AR Posting process. This option is not required,
but was added in case there is ever any problem/question with the customers
current balance due status.
A progress graph is displayed in case you decide to 'watch' the computer
work...
AR POST
╔════════════════════════════════════════════════════════════════════════════╗
║ DAYO ACCOUNTS RECEIVABLE POST & BALANCE DUE RESET/RECALCULATE ║
╟────────────────────────────────────────────────────────────────────────────╢
║ 0 Records 10 19 ║
║ ╔════════════════╦══════════════════╦═════════════════╦════════════════╗ ║
║ ╠██████████████████═════════════════╬═════════════════╬════════════════╣ ║
║ ╠════════════════╩══════════════════╬═════════════════╩════════════════╣ ║
║ 0% Completed 50% Done!║
║ Standby while I do the Customer Balance Due Reset! ║
╟────────────────────────────────────────────────────────────────────────────╢
║ 2 - RESET BALANCE DUE ON ALL CUSTOMERS ║
║ This job will reset/recalculate the 'Balance Due' for each customer. ║
║ It will reset the PAID_PURC and DUE fields in the database: CUSTOMER.DBF. ║
║ The PAID_PURC field is computed as the sum of the PAID fields in all open ║
║ invoice header records. This sum is then added to the sum of any UNAPPLIED ║
║ cash receipts records in the database: RECEIPTS.DBF. ║
║ The DUE field is computed as the sum of the SUBTOTAL+ADJUST+FREIGHT+TAXES ║
║ fields in all open invoice header records. This sum, minus any negative ║
║ and/or UNAPPLIED cash receipts records, make up the balance due (DUE). ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 45
■ CONFIGURATION
The configurations settings (31 of them), are all accessed from within
the CONFIGURATION menu (option 4 from the main menu).
╔════════════════════════╗
║ CONFIGURATION ║
╟────────────────────────╢
║ Company Name ║
║ Company Address ║
║ Company Telephone ║
║ Last Customer Number ║
║ Last Invoice Number ║
║ Invoice Printer Type ║
║ Invoice Printer Port ║
║ Invoice Copies ║
║ Auto Print Invoice ║
║ Statement Printer Type ║
║ Statement Printer Port ║
║ Statement Copies ║
║ Inventory Location ║
║ Customer Location ║
║ Back Orders Location ║
║ POS Location ║
║ Default Tax Code ║
║ Default Invoice Type ║
╟────────────────────────╢
║ Select Option ║
╚════════════════════════╝
■ CONFIGURATION LISTING
Company Name Default Tax Code
Company Address Default Invoice Type
Company Telephone Default Shipper
Last Customer Number Default Terms
Last Invoice Number Use Credit Limit
Invoice Printer Type Default Credit Limit
Invoice Printer Port Cash Drawer
Invoice Copies Cash Drawer Port
Auto Print Invoice Report Printer Type
Statement Printer Type Report Printer Port
Statement Printer Port 1st Day of Fiscal Year
Statement Copies Visual Indexing
Inventory Location Auto Daily Indexing
Customer Location Color
Back Orders Location High Intensity
POS Location
DAYO AR, TJS LAB Page: 46
■ COMPANY NAME, ADDRESS & TELEPHONE
Each field for this option is limited to 30 characters, 14 for the
telephone...
┌──────────────────────────────[ COMPANY NAME ]─────────────────────────────┐
│ Enter Your Company Name: YOUR COMPANY, INC │
└───────────────────────────────────────────────────────────────────────────┘
┌─────────────────────────────[ COMPANY ADDRESS ]───────────────────────────┐
│ Address Line 1: Attn: Accounts Receivable │
│ Address Line 2: P.O. BOX 5555 │
│ City, State ZIP: ANYCITY, ST 55555-5555 │
└───────────────────────────────────────────────────────────────────────────┘
┌────────────────────────────[ COMPANY TELEPHONE ]──────────────────────────┐
│ Enter Your Company Telephone: 800-555-5555 │
└───────────────────────────────────────────────────────────────────────────┘
■ LAST CUSTOMER ACCOUNT NUMBER
┌──────────────────────[ LAST CUSTOMER ACCOUNT NUMBER ]──────────────────────┐
│ Note, this option is overridden by DAYO AR... │
│ │
│ Enter Last Customer Account Number: 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ LAST INVOICE NUMBER
┌──────────────────────────[ LAST INVOICE NUMBER ]───────────────────────────┐
│ Enter Last Invoice Number: 4999 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 47
■ INVOICE PRINTER TYPE
┌──────────────────────────[ INVOICE PRINTER TYPE ]──────────────────────────┐
│ There are 3 types of DAYO AR printed invoices: STANDARD, LASER, and │
│ the DATA ONLY invoice. │
│ The STANDARD invoice prints standard characters with headings. │
│ The LASER invoice prints a special invoice onto a Hewlett Packard │
│ compatible laser printer. │
│ The DATA ONLY invoice is the same as the STANDARD with the exception │
│ of the headings (for use with pre-printed forms). │
│ │
│ Enter Your Invoice Printer Type -> STANDARD │
│ LASER │
│ DATA ONLY │
└────────────────────────────────────────────────────────────────────────────┘
■ INVOICE PRINTER PORT
┌──────────────────────────[ INVOICE PRINTER PORT ]──────────────────────────┐
│ Enter Your Invoice Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ INVOICE COPIES
┌───────────────────[ Number of Invoice Copies To Print ]────────────────────┐
│ This option determines the number of invoice copies to print at the │
│ time of invoicing. Default is to print one copy of the invoice. │
│ │
│ Enter Number of Invoice Copies: 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ AUTOMATICALLY PRINT THE INVOICE
┌──────────────[ AUTOMATICALLY PRINT INVOICES AFTER INVOICING ]──────────────┐
│ If you want your invoices to automatically print after invoicing, then │
│ change this option to Y (YES). │
│ Default is to automatically print the invoices. │
│ │
│ Automatically Print Invoices? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 48
■ STATEMENT PRINTER TYPE
┌─────────────────────────[ STATEMENT PRINTER TYPE ]─────────────────────────┐
│ There are 3 types of DAYO AR printed Statements: STANDARD, LASER, and │
│ the DATA ONLY Statement. │
│ The STANDARD Statement prints standard characters with headings. │
│ The LASER Statement prints a special Statement onto a Hewlett Packard │
│ compatible laser printer. │
│ The DATA ONLY Statement is the same as the STANDARD with the exception │
│ of the headings (for use with pre-printed forms). │
│ │
│ Enter Your Statement Printer Type -STANDARD │
│ LASER │
│ DATA ONLY │
└────────────────────────────────────────────────────────────────────────────┘
■ STATEMENT PRINTER PORT
┌─────────────────────────[ STATEMENT PRINTER PORT ]─────────────────────────┐
│ Enter Your Statement Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ STATEMENT COPIES
┌─────────────────[ Number of Statement Copies To Print ]────────────────────┐
│ This option determines the number of Statements to print. │
│ Default is to print one copy of the Statement. │
│ │
│ Enter Number of Statement Copies: 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ INVENTORY DATABASE LOCATION
┌──────────────────────[ INVENTORY LOCATION/DIRECTORY ]──────────────────────┐
│ The location of the DAYO Inventory (INV.DBF) does not have to be in │
│ the same drive/directory as DAYO AR. If you have installed DAYO Inventory │
│ into a different directory, you need to tell DAYO AR where to find the │
│ inventory database (INV.DBF). Default is nil (current directory). │
│ Be sure to include the rightmost slash, ie: \DAYO\ │
│ The drive designation is optional (if same as DAYO AR). │
│ │
│ Enter Location: \DAYOINV\ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 49
■ CUSTOMER DATABASE LOCATION
┌──────────────────[ CUSTOMER DATABASE LOCATION/DIRECTORY ]──────────────────┐
│ The location of the DAYO Customer file (CUSTOMER.DBF) does not have to be │
│ in the same drive/directory as DAYO AR. If you have installed the DAYO │
│ Customer Database (CUSTOMER.DBF), into a different directory, you need │
│ to tell DAYO AR where to find it. Default is nil (current directory). │
│ Be sure to include the rightmost slash, ie: \DAYOAR\ │
│ The drive designation is optional (if same as DAYO AR). │
│ │
│ Enter Location: \DAYOAR\ │
└────────────────────────────────────────────────────────────────────────────┘
■ BACKORDERS DATABASE LOCATION
┌─────────────────[ BACKORDERS DATABASE LOCATION/DIRECTORY ]─────────────────┐
│ The location of the DAYO BackOrder Database (BO.DBF) does not have to │
│ be in the same drive/directory as DAYO AR. If you have installed DAYO BO │
│ into a different directory, you need to tell DAYO AR where to find the │
│ BackOrder database (BO.DBF). Default is nil (current directory). │
│ Be sure to include the rightmost slash, ie: \DAYOBO\ │
│ The drive designation is optional (if same as DAYO AR). │
│ │
│ Enter Location: \DAYOBO\ │
└────────────────────────────────────────────────────────────────────────────┘
■ POS DATABASE LOCATION
┌────────────[ POS - POINT OF SALE DATABASE LOCATION/DIRECTORY ]─────────────┐
│ The location of the DAYO POS Databases, does not have to be │
│ in the same drive/directory as DAYO AR. If you have installed DAYO POS │
│ into a different directory, you need to tell DAYO AR where to find the │
│ DAYO POS databases. Default is nil (current directory). │
│ Be sure to include the rightmost slash, ie: \DAYOPOS\ │
│ The drive designation is optional (if same as DAYO AR). │
│ │
│ Enter Location: \DAYOPOS\ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 50
■ DEFAULT TAX CODE
┌────────────────────────────[ DEFAULT TAX CODE ]────────────────────────────┐
│ This Tax Code/Rate will be the percentage of tax withheld on all │
│ taxable customer invoices. These Tax Codes/Rates are maintained in │
│ the tax code database (TAXCODE.DBF). Use the MAINTENANCE menu option to │
│ add/change/delete the records in this database. │
│ │
│ Select The Default Tax Code/Rate -> 0 - 0.000 │
│ 1 - 0.060 │
│ 2 - 0.065 │
└────────────────────────────────────────────────────────────────────────────┘
*** If you need additional decimals, read about the 'fix' in the QUIRKS
section near the end of this document...
■ DEFAULT INVOICE TYPE
┌──────────────────────────[ DEFAULT INVOICE TYPE ]──────────────────────────┐
│ The Invoice Type is used to differentiate between types of invoices. │
│ For example, type REG would be for regular sales, Ret for returns, │
│ and type VOD for voided invoices. The Invoice Types are maintained in │
│ the invoice types database (TYPE.DBF). Use the MAINTENANCE menu option │
│ to add/change/delete the records in this database. │
│ │
│ Select The Default Invoice Type -> REG - REGULAR SALE │
│ Ret - RETURN │
│ Ref - REFUND │
│ LON - LOANED │
│ TRN - TRANSFER │
│ VOD - VOIDED │
└────────────────────────────────────────────────────────────────────────────┘
The TYPE field is one of the most important invoice fields. It
is this field that determines how the invoiced data will be posted to many
databases. DAYO AR & POS comes with 8 default invoice types, but more can be
added. It is imperative that these TYPE entries NOT be altered. Any
additional TYPE entries will be handled (posted), just like the REG (Regular
Sale) type.
* Note, the posting of a Non-standard invoice (this option is found in
the DAYO AR Reports routine), does not include an inventory
database update.
Type Meanings:
REG - REGULAR SALE Regular sale, posted to all databases
Ret - RETURN Return of items, creates a refund invoice,
does NOT put items back into the inventory.
Use the DAYO Inventory adjustments option
to readjust the inventory
Ref - REFUND Refund. Treated just like a return
SPC - SPECIAL Special invoice
LON - LOANED Loaned out. NOT posted to inventory
EXC - EXCHANGE Exchange of items. NOT posted to inventory
TRN - TRANSFER Transfer of items
VOD - VOIDED Voided invoice. NOT posted to inventory
DAYO AR, TJS LAB Page: 51
■ DEFAULT SHIPPER/METHOD OF SHIPMENT
┌───────────────────[ DEFAULT SHIPPER/METHOD OF SHIPMENT ]───────────────────┐
│ This selection is placed on new invoices if the Customers SHIPPER/ │
│ METHOD OF SHIPMENT can not be determined. SHIPPERS/METHOD OF SHIPMENT │
│ selections are maintained in the shipper database (SHIPPER.DBF). │
│ Use the MAINTENANCE menu option to add/change/delete the records in this │
│ database. │
│ │
│ │
│ Select The Default Shipper -> PICKUP │
│ DELIVER │
│ UPS GROUND │
│ UPS BLUE │
│ UPS RED │
│ AIRBORNE │
│ FEDERAL EXPRESS │
│ TRUCK │
└────────────────────────────────────────────────────────────────────────────┘
■ DEFAULT TERMS
┌─────────────────────────────[ DEFAULT TERMS ]──────────────────────────────┐
│ This selection is placed on new invoices if the Customers TERMS │
│ can not be determined. TERMS are maintained in the terms database │
│ (TERMS.DBF). Use the MAINTENANCE menu option to add/change/delete the │
│ records in this database. │
│ │
│ Select The Default Terms -> CASH │
│ CHECK │
│ COD │
│ AMERICAN EXPRESS │
│ MASTERCARD │
│ VISA │
│ NET 10 │
│ NET 15 │
└────────────────────────────────────────────────────────────────────────────┘
■ USE CREDIT LIMIT
┌────────────────────────────[ USE CREDIT LIMIT ]────────────────────────────┐
│ If you wish to place credit limits on your customers, then set this │
│ option to Y (YES). Default is N (NO). If set to Y, then no 'Net' │
│ sales/invoice can be made if that invoice amount plus the amount due │
│ on other sales is greater than the customers credit limit. The credit │
│ limit is the value of the LIMIT field in the customer database │
│ (CUSTOMER.DBF). │
│ │
│ Limit Credit? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 52
■ DEFAULT CREDIT LIMIT
┌──────────────────────────[ DEFAULT CREDIT LIMIT ]──────────────────────────┐
│ Set a value here to become the default credit limit (LIMIT), for new │
│ customers. Default is zero (0). The LIMIT field is in the customers │
│ record in the database: CUSTOMER.DBF. │
│ │
│ Enter Default Credit Limit: 5000 │
└────────────────────────────────────────────────────────────────────────────┘
■ CASH DRAWER
┌──────────────────────────────[ CASH DRAWER ]───────────────────────────────┐
│ The default for DAYO AR is that a cash drawer is NOT attached. │
│ The type of cash drawer that works with DAYO AR connects via the │
│ serial port. It will open when a signal is sent to it via the │
│ communications port (COM1:, COM2:, or COM3:). │
│ Note, an error will occur if you set this to Y (Yes), and you │
│ do not have a cash drawer attached. │
│ │
│ Do you have a cash drawer attached? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ CASH DRAWER SERIAL PORT
┌────────────────────────[ CASH DRAWER SERIAL PORT ]─────────────────────────┐
│ Enter Your Cash Drawer Serial Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ REPORT PRINTER TYPE
┌──────────────────────────[ REPORT PRINTER TYPE ]───────────────────────────┐
│ Routine reports are printed according to this selection. │
│ The STANDARD printer type is a Epson/IBM Proprinter compatible printer. │
│ The LASER printer type is a Hewlett Packard Laser compatible printer. │
│ Special Laser codes are sent to the LASER option. │
│ │
│ Enter Your Report Printer Type -> STANDARD │
│ LASER │
└────────────────────────────────────────────────────────────────────────────┘
■ REPORT PRINTER PORT
┌──────────────────────────[ REPORT PRINTER PORT ]───────────────────────────┐
│ Enter Your Report Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 53
■ 1ST DAY OF FISCAL YEAR
┌─────────────────────────[ 1ST DAY OF FISCAL YEAR ]─────────────────────────┐
│ Enter the 1st day of this Fiscal Year. This entry is used in various │
│ posting routines. The default is 1 Jan of current year... │
│ │
│ Enter 1st Day of Fiscal Year: 01/01/90 │
└────────────────────────────────────────────────────────────────────────────┘
■ VISUAL INDEXING
┌────────────────────────────[ VISUAL INDEXING ]─────────────────────────────┐
│ If you desire to see a progress graph each time your indexes are │
│ created, then select Y (YES). Note, the process can slow the indexing │
│ routine down; especially with larger databases. │
│ │
│ Do you wish to have Visual Indexing? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
┌──────────────────────────────────────────────────────────┐
│ Database Name: DETAIL.DBF │
│ Index Name: DETITEM.NTX │
│ Number of Records: 394 │
│ ┌──────────────────────────────────────────────────┐ │
│ │████████████████████████████████████████ │ │
│ └──────────────────────────────────────────────────┘ │
│ 0 ─ 10 ─ 20 ─ 30 ─ 40 ─ 50 ─ 60 ─ 70 ─ 80 ─ 90 ─ 100 % │
└──────────────────────────────────────────────────────────┘
■ AUTOMATIC DAILY INDEXING
┌────────────────────────[ AUTOMATIC DAILY INDEXING ]────────────────────────┐
│ If this option is set to Y (YES), then all DAYO Indexes accessed by │
│ DAYO AR will be recreated once daily. This will occur when the first │
│ DAYO AR program is run. The default is to recreate all the indexes. │
│ │
│ Recreate all DAYO AR Indexes? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
Note, the DAYO Indexing program (DAYOX) was created for this purpose.
DAYO AR, TJS LAB Page: 54
■ COLOR MONITOR
To activate a color change, you must completely exit DAYO AR, then
reenter.
┌─────────────────────────────[ COLOR MONITOR ]──────────────────────────────┐
│ If you have a color monitor and wish to display colors, then select Y, │
│ (YES), else select N (NO) for monochrome and others. │
│ The default is color, low intensity │
│ │
│ Do you have a color monitor? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ COLOR INTENSITY
┌────────────────────────────[ COLOR INTENSITY ]─────────────────────────────┐
│ Intensity is only applicable with color set to Y. │
│ It will make your colors brighter... │
│ │
│ Set Color Intensity On? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 55
■ MISCELLANEOUS ROUTINES
- The MISC routines is a collection of 17 very useful Database Management
Routines. These routines provide you with the 'ability to do whatever was
left out of the rest of the program...'. These routines were modeled after
dBase (tm) III+/IV functions. Familiarity with dBase will help with the
understanding and execution of these routines.
USE WITH CAUTION!
YOU CAN ENHANCE AND CUSTOMIZE YOUR PROGRAM WITH THESE ROUTINES
YOU CAN ALSO MESS THINGS UP PERMANENTLY!
■ MISC Routines Menu:
DAYOAR V1.3, TJS LAB ┌───[February 1990]──┐
╔════════════════════╗ │S M T W T F S │
║ MISC ROUTINES ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤
╟────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3│
║ APPEND FROM ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 4 5 6 7 8 9 10│
║ BROWSE DATABASES ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │11 12 13 14 15 16 17│
║ COPY (.DBF) TO ║ █░ █░ █░ █░ █░ █░ █░ │18 19 20 21 22 23 24│
║ CREATE DATABASE ║ ████▀ █░ █░ █░ ▀███▀ │25 26 27 28 │
║ DELETE RECORDS ║ │ │
║ ERASE FILE ║ └────────────────────┘
║ EXIT TO DOS ║ ╓────────────────────────────────────────────────╖
║ INDEX A DATABASE ║ ║ DAYO AR STATISTICS ║
║ LIST FIELDS ║ ╟────────────────────────────────────────────────╢
║ PACK DATABASE ║ ║ DATABASE NAME RECORDS SIZE ║
║ MODIFY DATABASE ║ ╟────────────────────────────────────────────────╢
║ RECALL RECORDS ║ ║ CUSTOMER.DBF Customers 19 9K ║
║ RETURN TO MENU ║ ║ INV.DBF Inventory 2 1K ║
║ RUN (DOS COMMAND) ║ ║ INVOICE.DBF Invoice Header 76 29K ║
║ SIMPLE EDITOR ║ ║ DETAIL.DBF Invoice Detail 528 45K ║
║ SORT DATABASE ║ ║ BO.DBF BackOrders 0 0K ║
║ TYPE (PRINT) FILE ║ ║ ARH.DBF AR Header Hist 58 23K ║
║ ZAP DATABASE ║ ║ ARD.DBF AR Detail Hist 284 24K ║
╟────────────────────╢ ║ RECEIPTS.DBF Cash Receipts 39 3K ║
║ Select Option ║ ╚════════════════════════════════════════════════╝
╚════════════════════╝
DAYO AR, TJS LAB Page: 56
■ APPEND FROM
- Used to copy records from one database into another database, or to create
records from ASCII files (SDF or DELIMITED).
- The Initial Screen will prompt you to enter the file name of the database
you are to append/copy the data into. At this point, you can either type in
the name of the target database, or ...
┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
└────────────────────────────────────────────────────────────────────────────┘
- If it exists in the current directory, press enter on an empty prompt to
display all databases to select from.
┌──────────────────────────────[ APPEND FROM ]──────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter┌────────[ PICK A DATABASE ]───────────┐y... │
│ │ FILE NAME SIZE DATE USED│ │
│ ├──────────────┬────────────┬──────────┤ │
│ │INVENT.DBF │ 375 │ 09/16/89 │ │
│ │AR.DBF │ 7219 │ 09/16/89 │ │
│ │HISTORY.DBF │ 103 │ 09/16/89 │ │
│ │PERSONS.DBF │ 24271 │ 09/16/89 │ │
│ │CUSTOMER.DBF │ 289 │ 09/16/89 │ │
│ └──────────────┴────────────┴──────────┘ │
│ ┌───────────────────────┐│
│ │ Highlight a database ││
│ │ using the ││
│ │ arrow keys, then press││
│ │ Enter/Return. ││
│ └───────────────────────┘│
│ │
└───────────────────────────────────────────────────────────────────────────┘
- The next prompt will be to select the type of Append:
┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into INVENT.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
└──────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 57
- If you are appending from another database (.DBF) then select 'Standard'.
- Select the SDF option if you are appending from a 'flat' ASCII file.
- Select the DELIMITED option if you are appending from a delimited ASCII
file. Delimited files contain records in which the fields are separated by
commas, and its character fields contained in double quotes...
- If you select a Standard Append, you will then be prompted to enter the name
of the database you wish to get the data from. If you selected the SDF or
DELIMITED options, then enter the file name containing the data to be
appended into your target database.
┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into PERSONS.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
│ Enter Database Name To Append Data FROM: PERSON1.TXT │
│ │
│ │
└──────────────────────────────────────────────────────────────────────────┘
- The number of records appended into the target database will be displayed
upon completion of the task...
┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into INVENT.DBF From INVENTY.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
│ Enter Database Name To Append Data FROM: INVENTY.DBF │
│ │
│ │
│ │
│ There Were 1 Records Appended Into INVENT.DBF │
│ │
│ │
│ │
│ Press Any Key To Continue... │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 58
■ BROWSE DATABASES
- Used to edit/view records in a database. Enter the database name you wish to
edit/browse, or if it exists in the current directory, press enter on an
empty prompt to bring up a window box to select from.
┌───────────────────────────────────────────────────────────────┐
│ Enter Database Name: INVENT.DBF │
│ │
└───────────────────────────────────────────────────────────────┘
- If there exists an index (.NDX or .NTX), with the same name as the database,
it will be utilized... The DAYO Inventory indexes are the exception. They
are automatically set/used.
- An example of a browse screen:
TJS LAB, PO BOX 585366
┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐
│ MFG_PART DESC PRICE LIST │
│──────────────────╥────────────────────────────────╥────────────╥───────────│
│ 19730 ║ DAYO CONFIGURATION SETTINGS ║ 896.16 ║ 1792.32 │
│ 23429 ║ DAYO CUSTOMER ║ 1064.19 ║ 2128.38 │
│ 14797 ║ DAYO END OF PERIOD/DAY ║ 672.12 ║ 1344.24 │
│ 38227 ║ DAYO FINANCE,PERSONNEL,PAYROLL ║ 1736.31 ║ 3472.62 │
│ 11098 ║ DAYO INVENTORY ║ 504.09 ║ 1008.18 │
│ 17264 ║ DAYO MISC ROUTINES ║ 784.14 ║ 1568.28 │
│ 30828 ║ DAYO PICK, INVOICING ║ 1400.25 ║ 2800.50 │
│ 35760 ║ DAYO PURCHASE ORDERS ║ 1624.29 ║ 3248.58 │
│ 25896 ║ DAYO QUOTES ║ 1176.21 ║ 2352.42 │
│ 62889 ║ DAYO ROPA ║ 2856.51 ║ 5713.02 │
│ 64122 ║ DAYO ROPA/ROPC SOURCE ║ 2912.52 ║ 5825.04 │
│ 28362 ║ DAYO SALES ORDERS, P.O.S. ║ 1288.23 ║ 2576.46 │
│ 33294 ║ DAYO VENDORS ║ 1512.27 ║ 3024.54 │
│ 66588 ║ DBASE TRAINING (PER HOUR) ║ 3024.54 ║ 6049.08 │
│ 16031 ║ EOP SOURCE ║ 728.13 ║ 1456.26 │
│ 49325 ║ EXPENSES SOURCE ║ 2240.40 ║ 4480.80 │
│ 39460 ║ FINANCE SOURCE ║ 1792.32 ║ 3584.64 │
├──────────────────╨────────────────────────────────╨────────────╨───────────┤
│ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │
└────────────────────────────────────────────────────────────────────────────┘
51/60
DAYO AR, TJS LAB Page: 59
- To edit a memo field, just highlight the field, and start typing.
* * * To save your work, once finished, YOU MUST PRESS Ctrl W UPON EXITING!
┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐
│ PRICE LIST YOURPART NOTES │
│───────────────────────╥────────────╥─────────────────╥─────────────────────│
│ 896.16 ║ 1792.32 ║ ║ <Memo> │
│ 1064.19 ║ 2128.38 ║ ║ <Memo> │
│ 672.12 ║ 1344.24 ║ ║ <Memo> │
│ 1736.31 ║ 3472.62 ║ ║ <Memo> │
│ 504.09 ║ 1008.18 ║ ║ <Memo> │
│ 784.14 ║ 1568.28 ║ ║ <Memo> │
│ 1400.25 ║ 2800.50 ║ ║ <Memo> │
┌────────────────────────────[ Edit Field: NOTES ] ──────────────────────────┐
│You can edit memo fields too... │
│ │
│ │
│ │
│ │
│ │
│ │
└───────────────────────[ Esc (ABORT) Ctrl W (SAVE) ]─────────────────────┘
│ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │
└────────────────────────────────────────────────────────────────────────────┘
- Special keys for 'moving around' the BROWSE screen are:
Left Arrow Key - Move to next field to your left
Right Arrow Key - Move to next field to your right
Ctrl Home - Go to the leftmost field
Ctrl End - Go to the rightmost field (on the end of the record)
Up Arrow - Move highlight to the previous record
Down Arrow - Move highlight to the next record
PgUp - Page up a full screen of records
PgDn - Page down a full screen of records
Ctrl PgUp - Go to the beginning of the file
Ctrl PgDn - Go to the end or last record of the file
Ctrl N - Add a record (where applicable)
Ctrl U - Delete a record (where applicable)
F5 - To seek/find a record based upon the active index
Esc - Exit the current operation
- Remember that there are many more fields to the right of the screen. Press
the right arrow key to view them...
DAYO AR, TJS LAB Page: 60
■ COPY (.DBF) TO
- Copy records to another (new) database. Use this option to copy select
records into a new database or ASCII (SDF and DELIMITED) file. COPY TO can
also be used to create backups of data (EG: copy to floppy).
┌─────────────────────────────[ COPY (.DBF) TO ]─────────────────────────────┐
│ │
│ Enter Database Name To COPY FROM: │
│ Enter┌────────[ PICK A DATABASE ]───────────┐y... │
│ │ FILE NAME SIZE DATE USED│ │
│ ├──────────────┬────────────┬──────────┤ │
│ │HARPS.DBF │ 375 │ 09/16/89 │ │
│ │INVENT.DBF │ 7335 │ 09/16/89 │ │
│ │SDFSTUF.DBF │ 103 │ 09/16/89 │ │
│ │MORETRAH.DBF │ 24387 │ 09/16/89 │ │
│ │AP.DBF │ 289 │ 09/16/89 │ │
│ └──────────────┴────────────┴──────────┘ │
│ ┌───────────────────────┐│
│ │ Highlight a database ││
│ │ using the ││
│ │ arrow keys, then press││
│ │ Enter/Return. ││
│ └───────────────────────┘│
└────────────────────────────────────────────────────────────────────────────┘
- The next prompt will be to select the type of COPY TO option you want:
┌──────────────────────────────[ COPY (.DBF) TO ]────────────────────────────┐
│ │
│ Enter Database Name To COPY FROM: INVENT.DBF │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ │
│ Copy Records From INVENT.DBF │
└────────────────────────────────────────────────────────────────────────────┘
- The Standard option is simply creating another database (.DBF). The SDF and
DELIMITED options will create ASCII files. The STRUCTURE option creates a
new database with the same file structure as the initial database (no
records copied).
DAYO AR, TJS LAB Page: 61
- The next prompt (optional), requires some knowledge of dBase (tm). This
prompt is requesting the user to to enter a condition or filter. If all
records are to be copied, just press Enter on an empty prompt.
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW.DBF │
│ │
│ Enter Condition: │
│ Sample condition: COST > 100 │
│ │
│ │
│ Copy Records From NEW │
└────────────────────────────────────────────────────────────────────────────┘
- This 'Condition' option is useful for coping only specific records into a
new location. Any valid dBase/Clipper statement (as shown next) is
fine...
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW DBF │
│ │
│ Enter Condition: PRICE>0 │
│ Sample condition: COST > 100 │
│ │
│ Copy Records From NEW │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 62
- The following window message will appear while the COPY TO routine does
its task:
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW10 │
│ │
│ Enter Condition: PRICE>0 │
│ Sample cond┌───────────────────────────────────────────────┐ │
│ │┌─────────────────────────────────────────────┐│ │
│ CONDITION: ││┌───────────────────────────────────────────┐││ │
│ │││┌─────────────────────────────────────────┐│││ │
│ ││││Hold those camels while I do this COPY TO││││ │
│ │││└─────────────────────────────────────────┘│││ │
│ ││└───────────────────────────────────────────┘││ │
│ │└─────────────────────────────────────────────┘│ │
│ └───────────────────────────────────────────────┘ │
│ Copy Records From SDF To NEW10 │
└────────────────────────────────────────────────────────────────────────────┘
■ CREATE DATABASE
- Create a new database. This routine lets you create entirely new database
structures. At the FIELD_NAME field, enter a unique field name. At the
FIELD_TYPE field, enter a 'C' for character, 'N' for numeric, 'D' for Date,
'L' for logical or 'M' for memofield. At the FIELD_LEN field, enter the
size/length of the character and/or numeric field. At the FIELD_DEC field,
enter the number of decimals for the numeric field.
┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐
│ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │
│────────────╥────────────╥───────────╥───────────│
│ ║ ║ 0 ║ 0 │
│ ║ ║ ║ │
│ ║ ║ ║ │
┌─────────────│ ║ ║ ║ │────────────┐
│ │ ║ ║ ║ │ │
│ ENTER TH│ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
└─────────────│ ║ ║ ║ │────────────┘
│────────────╨────────────╨───────────╨───────────│
│ Press Enter to edit any field... │
└──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘
DAYO AR, TJS LAB Page: 63
* * * TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST * * *
IT IS SLIGHTLY BOTHERSOME
SORRY! WANT YOU TO THINK ABOUT WHAT YOU ARE DOING...
*** If any error is made in this routine, you will experience an
error, either immediately, or when you start to edit the new database.
This error may even cause your computer to hang!
*** Be sure to Press: Ctrl W when you are finished and
satisfied. Pressing Esc will just negate your efforts..
┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐
│ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │
│────────────╥────────────╥───────────╥───────────│
│ NAME ║ C ║ 30 ║ 0 │
│ AGE ║ N ║ 5 ║ 1 │
│ DEAD ║ L ║ 1 ║ 0 │
│ BIRTHDATE ║ D ║ 8 ║ 0 │
┌─────────────│ REMARKS ║ M ║ 10 ║ 0 │────────────┐
│ │ ║ ║ 0 ║ 0 │ │
│ ENTER TH│ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
└─────────────│ ║ ║ ║ │────────────┘
│ ║ ║ ║ │
│────────────╨────────────╨───────────╨───────────│
│ Press Enter to edit any field... │
└──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘
DAYO AR, TJS LAB Page: 64
■ DELETE RECORDS
- Delete selected records from databases. The first prompt is for the name of
the database you wish to mark records for deletion. Like many of the other
routines, you can press enter on an empty prompt to bring up all databases
that exist in the current directory:
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│D.DBF │ 259 │ 09/16/89 │
│DDD.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SDF.DBF │ 7335 │ 09/16/89 │
│TRASH.DBF │ 24387 │ 09/16/89 │
│XXX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌────────────────────────[ DELETE SELECTED RECORDS ]│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
│ │
└────────────────────────────────────────────────────────────────────────────┘
- After selecting the database, all its fields will be presented atop the
screen so as to aid the user in entering a condition/filter. The use of the
condition prompt is NOT optional, so some knowledge of dBase/Clipper syntax
is required. Note the use of the Clipper Function: EMPTY().
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌────────────────────────[ DELETE SELECTED RECORDS ]─────────────────────────┐
│ Enter Database Name: TRASH │
│ Delete Records For Condition: EMPTY(PART) │
│ Sample condition: COST > 100 │
│ CONDITION: EMPTY(PART) │
│ Number of Records Deleted: 208 │
│ Press any key to continue... │
└────────────────────────────────────────────────────────────────────────────┘
- The number of records deleted will be displayed upon the screen as depicted
just above...
DAYO AR, TJS LAB Page: 65
■ ERASE FILE
- Erase a file (forever!). Use this option with extreme care!
Again, be careful! ANY FILE SELECTED WITH THIS OPTION WILL BE PERMANENTLY
REMOVED FROM EXISTENCE
NO SECOND CHANCES HERE...
- The first prompt is for the file name. You can press enter on an empty
prompt to bring up a window selection of all files in the current directory.
┌────────────────────────┐
┌────────[ ERASE THE FILE ]────────────┐ │ Highlight a file │
│ FILE NAME SIZE DATE USED│ │ using the │
├──────────────┬────────────┬──────────┤ │ arrow keys, then press │
│B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │
│BKDOOR.$$$ │ 8192 │ 09/16/89 │ └────────────────────────┘
│BKDOOR.DOC │ 37029 │ 09/17/89 │
│BKDOOR.ZIP │ 19415 │ 09/16/89 │
│D.DBF │ 259 │ 09/16/89 │
│D.DBT │ 512 │ 09/16/89 │
│DAYOBK.BAK │ 36879 │ 09/16/89 │
│DAYOBK.LIB │ 36879 │ 09/16/89 │
│DAYOBK.LST │ 2056 │ 09/16/89 │
│DAYOBK.OBJ │ 35585 │ 09/16/89 │
│DAYOCAL.MAP │ 35 │ 09/16/89 │
│DDD.DBF │ 375 │ 09/16/89 │
│DDD.DBT │ 512 │ 09/16/89 │
│DDD.NTX │ 2048 │ 09/16/89 │
│DEMO.EXE │ 245404 │ 09/16/89 │
└──────────────┴────────────┴──────────┘ More
- To ERASE a file, just highlight it, then press Enter...
■ EXIT TO DOS
- This option will close all open files and databases and exit to DOS without
having to return to the main menu exit routine.
DAYO AR, TJS LAB Page: 66
■ INDEX A DATABASE
- You will be prompted to select the database you wish to index. After
selecting the database, by typing in the name or pressing Enter on an empty
prompt (then selecting from the window), you will be given a listing of all
fields in that database atop the screen.
┌────────[ PICK A DATABASE ]───────────┐.
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DAD.DBF │ 259 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SPW.DBF │ 7335 │ 09/16/89 │
│SOW.DBF │ 103 │ 09/16/89 │
│BOY.DBF │ 24387 │ 09/17/89 │
│SHI.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌───────────────────[ INDEX A DATABASE ]───│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
└───────────────────────────────────────────────────────────────┘
- You will now be prompted to enter the name of the Index File. It will be
(by default), named exactly the same as the selected database, with the
exception of the extension. This will default to .NDX or .NTX depending on
whether you linked NDX.OBJ with your application.
*** Remember that the BROWSE routine only looks at indexes with the same
name as the database.
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ INDEX A DATABASE ]────────────────────────┐
│ Enter Name of Index File: TRASH.NTX │
└───────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 67
- At the prompt for the index key, enter a field name, or a valid
dBase/Clipper expression.
╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ INDEX A DATABASE ]────────────────────────┐
│ Enter Name of Index File: TRASH.NTX │
│ Enter the Key Expression: PART+MFG_PART │
└───────────────────────────────────────────────────────────────┘
■ LIST FIELDS
- List fields to screen or printer. This routine is a great tool for providing
simple reports and lists. The first prompt will be for the database you wish
to work with. Type the name of the file, or press Enter on an empty prompt
to bring up a window of all databases in the current directory for
selection.
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│INVEND.DBF │ 259 │ 09/16/89 │
│INVENT.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SOMEDAY.DBF │ 7335 │ 09/16/89 │
│TANGO.DBF │ 103 │ 09/16/89 │
│AP.DBF │ 24387 │ 09/17/89 │
│BACKUP.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌──────────────────────────────────────────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
└───────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 68
- The next prompt is for a condition or filter. This makes it possible to list
only specific records that meet that condition you enter. The condition must
be a valid dBase/Clipper expression, or none (to list all).
╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌─────────────────────────────────────────────────────┐
│ Enter Filter: │
│ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
└─────────────────────────────────────────────────────┘
┌───────────────────────────────────────────────────────────────┐
│ Enter Database Name: │
│ │
└───────────────────────────────────────────────────────────────┘
- A window box appears next displaying all the fields in the selected database
and an option to list all fields. Highlight any combination of fields ( or
ALL) that you want listed.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║ ├─────────────────┤ ║
╚═│■■ ALL ■■ │═══════════════════════════════════════════════════════╝
│RECNO() │
│MFG_PART │
│PRICE │
│YOURPART │ ┌────────────────────────────────────────────────────┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 69
- The fields you select will be displayed at center top of screen. Press Esc
to exit the "PICK THE FIELDS YOU WANT LISTED" window.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║
║N├─────────────────┤ │PART │ ║
╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝
│RECNO() │ │PRICE │
│PART │ └────────────────────┘
│PRICE │
│YOURPART │ ┌────────────────────────────────────────────────────┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
- At the next prompt, you can send the list to the SCREEN, PRINTER OR
FILE.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║
║N├─────────────────┤ │PART │ ║
╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝
│RECNO() │ │PRICE │
│PART │ └────────────────────┘
│DESC┌──────────────────────────────────────────────────────────────────┐
│PRIC│ Do you want to print the list to the SCREEN or PAPER or FILE ? │
│LIST│ │
│YOUR└──────────────────────────────────────────────────────────────────┘─┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 70
- The list is very simple, and if displayed onto the screen, may look like the
following:
PART MFG_PART PRICE
4523 0.00
DAYO9S 41926 1904.34
DAYO10S 13564 616.11
DAYOCOMP 45625 2072.37
DAYOALLS 43159 1960.35
INDEXER 50558 2296.41
INDEXERS 51791 2352.42
5 DEMO 4932 224.04
DAYO13S 20963 952.17
MENUS 53024 2408.43
OFFSITEP 56724 2576.46
ONSITEP 57957 2632.47
DAYO2S 24662 1120.20
DAYO9 40693 1848.33
DAYO10 12331 560.10
DAYOCAL$ 44392 2016.36
DAYO13 19730 896.16
DAYO2 23429 1064.19
DAYO11 14797 672.12
DAYO8 38227 1736.31
DAYO1 11098 504.09
DAYO12 17264 784.14
DAYO5 30828 1400.25
......PRESS ANY KEY TO CONTINUE......
■ MODIFY DATABASE
- Change the fields/structure of a database. You can add new fields, delete
fields, change the length and type of field in any of the databases. At the
FIELD_NAME field, enter a unique field name. At the FIELD_TYPE field, enter
a 'C' for character, 'N' for numeric, 'D' for Date, 'L' for logical or 'M'
for memofield. At the FIELD_LEN field, enter the size/length of the
character and/or numeric field. At the FIELD_DEC field, enter the number of
decimals for the numeric field.
********************************************************
*** TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST ***
*** IT IS SLIGHTLY BOTHERSOME SORRY! ***
********************************************************
*** If any error is made in this routine, you will experience an
error, either immediately, or when you start to access the database.
This error may even cause your computer to hang!
DAYO AR, TJS LAB Page: 71
*** Be sure to Press: Ctrl W when you are finished and
satisfied. Pressing Esc will just negate your efforts..
■ PACK DATABASE
- Pack a database (removed deleted records). This option will permanently
remove any records marked for deletion. This is another routine you should
use with great care! As in many of the other of the routines, you will be
prompted to enter the name of the database you wish to pack. Enter the name
or press Enter on an empty prompt to view the window.
┌─────┐
│PACK!│
└─────┘
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│GOODDATA.DBF │ 259 │ 09/16/89 │
│HAP.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SDF.DBF │ 7335 │ 09/16/89 │
│LOIN.DBF │ 103 │ 09/16/89 │
│TRASH.DBF │ 24387 │ 09/17/89 │
│FIX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌──────────────────────────────────────────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
└──────────────────────────────────────────└────────────────────────┘
- After selecting the database, you will be prompted to respond with a Yes or
No (to Pack or not to Pack...). This is the last chance you have to change
your mind...
┌──────────────────────────────────────────────────────────────────────────┐
│ PACK TOM3 │
│ Are you sure you want to PACK (remove deleted records) ? N │
└──────────────────────────────────────────────────────────────────────────┘
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 72
■ RECALL RECORDS
- Recalls records previously marked for deletion. This option is identical to
the DELETE RECORDS option discussed earlier...
■ RETURN TO MENU
- Returns to the procedure that called MISC Routines.
■ RUN (DOS COMMAND)
- Run a DOS command (EG: dir/w). This option is helpful in that it allows
you to run programs at the DOS level (within memory constraints).
┌───────────────────────────────────────────────────────────────────────────┐
│ RUN CD\DOS │
└───────────────────────────────────────────────────────────────────────────┘
- One useful option is to type and Enter: COMMAND at this prompt. You will be
running another DOS Shell totally out of the program (it still is in memory
though).
┌───────────────────────────────────────────────────────────────────────────┐
│ RUN COMMAND │
└───────────────────────────────────────────────────────────────────────────┘
- Press and Enter: EXIT to return to your Clipper Application.
EG:
The COMPAQ Personal Computer MS-DOS
Version 3.31
(C) Copyright Compaq Computer Corp. 1982, 1987
(C) Copyright Microsoft Corp. 1981, 1987
C:\KISBBS>EXIT
DAYO AR, TJS LAB Page: 73
■ SIMPLE EDITOR
- A simple editor and word processor. Use this option to create and read
simple TEXT files. File size is limited to your machines capabilities or
32,000k. The first prompt is for the name of the file you wish to edit. Type
in the name, or press Enter on an empty prompt to bring up a window option
box containing all files in the current directory.
┌────────────────────────┐
┌──────────[ EDIT THE FILE ]───────────┐ │ Highlight a file │
│ FILE NAME SIZE DATE USED│ │ using the │
├──────────────┬────────────┬──────────┤ │ arrow keys, then press │
│B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │
│BKDOOR.DOC │ 56356 │ 09/17/89 │ └────────────────────────┘
│BKDOOR.ZIP │ 19415 │ 09/16/89 │
│DAYOBK.LIB │ 36879 │ 09/16/89 │
│DAYOBK.LST │ 2056 │ 09/16/89 │
┌────────│DAYOBK.OBJ │ 35585 │ 09/16/89 │────────────────────────────┐
│ Enter t│DAYOCAL.MAP │ 35 │ 09/16/89 │ │
│ Press E│DDD.DBF │ 375 │ 09/16/89 │urrent directory listing. │
└────────│DDD.DBT │ 512 │ 09/16/89 │────────────────────────────┘
│DDD.NTX │ 2048 │ 09/16/89 │
│DEMO.EXE │ 245404 │ 09/16/89 │
│DEMO.MAP │ 7780 │ 09/16/89 │
└──────────────┴────────────┴──────────┘ More
- *** Note, this routine will try to load binary files (.EXE, .OBJ, .etc...),
so be careful at what you select for viewing/editing.
- If you make ANY changes to the file, You MUST PRESS Ctrl W to SAVE those
changes. If you exit with an Esc, all changes will be lost!
┌──────────────────────────────[ SIMPLE EDITOR ]─────────────────────────────┐
│CLIPPER demo │
│CLIPPER MISC │
│KWAIT 10 │
│LIB MISC-+MISC,MISC.LST,MISC │
│KWAIT 10 │
│TLINK DEMO,,,MISC \CLIPPER\CLIPPER \CLIPPER\EXTEND │
│KWAIT 10 │
│DEMO │
└────────────────────────────────────────────────────────────────────────────┘
Esc (ABORT) Ctrl W (SAVE) Initial Size: 222 1/0
DAYO AR, TJS LAB Page: 74
- Special keys for 'moving around' the SIMPLE EDITOR screen are:
Left Arrow Key - Move to your left
Right Arrow Key - Move to your right
Ctrl Home - Go to the top, leftmost corner of window
Ctrl End - Go to the bottom, rightmost corner of window
Up Arrow - Move up one line
Down Arrow - Move down one line
PgUp - Page up a full screen
PgDn - Page down a full screen
Ctrl PgUp - Go to the beginning of the file
Ctrl PgDn - Go to the end of the file
* F2 - Import text from a text file
* Ctrl W - Save Changes and Exit
* Esc - ABORT Changes and Exit
The margin may exceed the boundaries on the right side of the screen, but
the text is easily accessed using the special keys above...
■ SORT DATABASE
- This option takes a database, sorts it, and copies the result into a new
database. The first prompt is for the name of the database you want to sort.
Enter the name, or press Enter on an empty prompt to bring up a window box
containing all databases in the current directory.
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DOG.DBF │ 259 │ 09/16/89 │
│CAT.DBF │ 375 │ 09/16/89 │
│CAR.DBF │ 195 │ 09/17/89 │
│BAM.DBF │ 7335 │ 09/16/89 │
│HARP.DBF │ 103 │ 09/17/89 │
│TRAIN.DBF │ 24387 │ 09/17/89 │
│HIPPY.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌───────────────────[ SORT A DATABASE ]────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
│ │
└───────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 75
- The next prompt is for the name of the database you will be creating with
the sorted data.
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ SORT A DATABASE ]─────────────────────────┐
│ Enter Database Name: INVNET.DBF │
│ Enter Name of Sorted File: INVNET1.DBF │
│ │
└───────────────────────────────────────────────────────────────┘
- The next prompt is for the sort field (limited to 1 field)...
╒╔═════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ SORT A DATABASE ]─────────────────────────┐
│ Enter Database Name: TOM.DBF │
│ Enter Name of Sorted File: TOM1.DBF │
│ Enter the Key Expression: PART │
└───────────────────────────────────────────────────────────────┘
■ TYPE (PRINT) FILE
- Prints an ASCII/text file to screen or printer. The first prompt is for the
file name.
┌───────────────────────[ TYPE TO SCREEN OR PRINTER ]────────────────────────┐
│ Enter the ASCII/TEXT file to TYPE: KISBBS.DOC │
│ Press Enter/Return on an empty field to get a current directory listing. │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 76
- The display of the file (any type), is continuous, but can be paused by
any key (except the Enter & Esc keys). Pressing the Enter key will slow the
printing of the file onto the screen. Press Esc to Abort the display... A
sample display:
FUNCKEY...........MISC FUNIQUE...........MISC
FZAP..............MISC GET_PIC1..........MISC
ISDATA............MISC ISDBF.............MISC
MENU_KEY..........MISC MISC..............MISC
OKFILE............MISC PACKIT............MISC
PICKDBF...........MISC PROCLIST..........MISC
SHOW_INS2.........MISC STATLINE2.........MISC
TOG_INS2..........MISC XKEY_CLEAR........MISC
XKEY_NORM.........MISC XMEMO.............MISC
MISC
BKDOOR BROWSEIT CENTER1 COLORSET
DBFUNCT DBFUNCT6 EDITOR FACHOICE
FAPPEND FCOPY2 FDBF1 FDELETE
FERASE FILESZ FILE_UDF FILT
FINDER FINDEX FMAKEDB FMODYDB
FNEW FRECALL FRUN FSCROLL1
FSORT FTYPEIT FUNCKEY FUNIQUE
FZAP GET_PIC1 ISDATA ISDBF
MENU_KEY MISC OKFILE PACKIT
PICKDBF PROCLIST SHOW_INS2 STATLINE2
TOG_INS2 XKEY_CLEAR XKEY_NORM XMEMO
PRESS ANY KEY TO CONTINUE...
■ ZAP DATABASE
- Totally erase all records in database (forever!). When you
want to remove every record from a database, then use this option. Use with
EXTREME CAUTION! The first prompt is for the file name. Enter the name of
the database you are to 'clean out', or press Enter to select the database
from a window containing all databases in the current directory.
DAYO AR, TJS LAB Page: 77
┌────┐
│ZAP!│
└────┘
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DENVER.DBF │ 259 │ 09/16/89 │
│OHIO.DBF │ 375 │ 09/16/89 │
│NEWYORK.DBF │ 195 │ 09/17/89 │
│MONTANA.DBF │ 7335 │ 09/16/89 │
│SC.DBF │ 259 │ 09/17/89 │
│EARS.DBF │ 103 │ 09/17/89 │
│FRUIT.DBF │ 24387 │ 09/17/89 │ ┌────────────────────────┐
│MATH.DBF │ 259 │ 09/17/89 │ │ Highlight a database │
│CARROTS.DBF │ 289 │ 09/16/89 │ │ using the │
└──────────────┴────────────┴──────────┘───│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
└──────────────────────────────────────────└────────────────────────┘
- You will be prompted one last time as to whether you still want to ZAP the
selected database. Press Y for Yes, N for No...
┌────┐
│ZAP!│
└────┘
┌──────────────────────────────────────────────────────────────────────────┐
│ ZAP TRASH │
│ Are you sure you want to ZAP (remove all records permanently) ? N │
│ │
└──────────────────────────────────────────────────────────────────────────┘
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 78
■ HELP SCREENS
- While in the browse screens, some of the option windows, and in the SIMPLE
EDITOR, pressing the F1 key, will display a help screen.
- BROWSE help:
┌──────────────────────[ DAYOAR HELP: DBEDIT, 0, ]──────────────────────────┐
│ │
│- Special keys for 'moving around' the BROWSE screen are: │
│ │
│ Left Arrow Key - Move to next field to your left │
│ Right Arrow Key - Move to next field to your right │
│ Ctrl Home - Go to the leftmost field │
│ Ctrl End - Go to the rightmost field (on the end of the record)│
│ Up Arrow - Move highlight to the previous record │
│ Down Arrow - Move highlight to the next record │
│ PgUp - Page up a full screen of records │
│ PgDn - Page down a full screen of records │
│ Ctrl PgUp - Go to the beginning of the file │
│ Ctrl PgDn - Go to the end or last record of the file │
│ Ctrl N - Add a record (where applicable) │
│ Ctrl U - Delete a record (where applicable) │
│ F5,F6,F7 - To seek/find a record based upon the active index │
│ Esc - Exit the current operation │
│ │
│ Remember that there are many more fields to the right of the screen. │
│ Press the right arrow key to view them... │
└────────────────────────────────────────────────────────────────────────────┘
- Option Box Help:
┌───────────────────────[ DAYOAR HELP: ACHOICE, 0, ]────────────────────────┐
│ │
│ │
│ │
│ │
│ - Special keys for 'moving around' the Option Box are: │
│ │
│ Up Arrow - Move up one option │
│ Down Arrow - Move down one option │
│ PgUp - Page up multiple records │
│ PgDn - Page down multiple records │
│ Esc - ABORT and Exit │
│ │
│ │
│ After highlighting the option you desire, press Enter... │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO AR, TJS LAB Page: 79
- Editor help:
┌──────────────────────[ DAYOAR HELP: MEMOEDIT, 0, ]────────────────────────┐
│ │
│ - Special keys for 'moving around' the EDITOR screen are: │
│ │
│ Left Arrow Key - Move to your left │
│ Right Arrow Key - Move to your right │
│ Ctrl Home - Go to the top, leftmost corner of window │
│ Ctrl End - Go to the bottom, rightmost corner of window │
│ Up Arrow - Move up one line │
│ Down Arrow - Move down one line │
│ PgUp - Page up a full screen │
│ PgDn - Page down a full screen │
│ Ctrl PgUp - Go to the beginning of the file │
│ Ctrl PgDn - Go to the end of the file │
│ Ctrl W - SAVE Changes and Exit │
│ Esc - ABORT Changes and Exit │
│ F2 - Import another text file into your document │
│ │
│ The margin may exceed the boundaries on the right side of the screen, │
│ but the text is easily accessed using the special keys above... │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
■ EXPANDED HELP
After Version 1.3, expanded help routines were added to all DAYO modules.
At almost all prompts and menus you can press F1 for help. Help can be a
function key message as displayed on previous page, a message that you have
created (user defined & inputted), or the ability to read the documentation
on the screen (saves paper).
DAYO AR, TJS LAB Page: 80
■ USER DEFINED & INPUTTED HELP SCREENS/MESSAGES
If you press F1 and no user defined & inputted message exists for that
section of the program you are currently in you will receive a message to
this effect, and then a blank/empty screen.
The editing keys for this option are the same as for the Simple Editor
(previous page).
DAYOPAY V1.3, TJS LAB ┌────[August 1990]───┐
┌──────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐
│ │
│ │
│ │
│ │
│ │
│ │
│ ╔════════════════════════════════════════════════════════╗ │
│ ║ No Online Help Messages Exist for this prompt... ║ │
│ ║ ║ │
│ ║ You can type in any help message you wish, or ║ │
│ ║ press F1 to view the document for DAYOPAY. ║ │
│ ║ ║ │
│ ║ ║ │
│ ║ Press any key to continue... ║ │
│ ╚════════════════════════════════════════════════════════╝ │
│ │
│ │
├───────────────────────────────────────────────────────────────────────────┤
│ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) │
└───────────────────────────────────────────────────────────────────────────┘
If you wish to input anything at this point, just type whatever you
wish, remembering to press Ctrl W to save all changes. Pressing Esc will
not save ANY changes ( all effort you put into writing a help message will
be lost! ).
DAYO AR, TJS LAB Page: 81
DAYOPAY V1.3, TJS LAB ┌────[August 1990]──┐
┌───────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐
│ │
│ │
│ │
│ │
│ Type in anything you wish about this portion of the program! │
│ │
│ The length of this file can be many pages... │
│ │
│ Be sure to press Ctrl W to save any changes/additions you make to this │
│ screen. │
│ │
│ │
│ │
│ │
│ │
│ │
├────────────────────────────────────────────────────────────────────────────┤
│ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) 13/4 │
└────────────────────────────────────────────────────────────────────────────┘
■ VIEW DOCUMENTATION ONSCREEN
To view the documentation for the module you are in, it must first exist
in the current directory. Document files are named the same as the module,
and have the extension of '.DOC', ie: DAYOINV.DOC, DAYOPOS.DOC, DAYOPAY.DOC.
Press F1 in the User Defined & Inputted Help Message screen to display the
document (user manual). The special keys in this option are displayed in the
Help Screen (press F1 again) for this option:
╔══════════════════════════════════════════════════════════════════════════╗
║ While viewing the document for DAYOPAY the keyboard is configured ║
║ as followed: ║
║ ║
║ Esc Exit ║
║ F5 Find a string. This search is not case sensitive ║
║ Examples: PAGE: 50 ║
║ INTRODUCTION ║
║ REPORTS ║
║ Home Return to the beginning of the document ║
║ End Go to the bottom of the document ║
║ PgUp Page up ║
║ ║
║ Any other key moves acts like PgDn (page down) ║
║ ║
║ Press any key to continue... ║
╚══════════════════════════════════════════════════════════════════════════╝
DAYO AR, TJS LAB Page: 82
■ DATABASE STRUCTURE
Database: CUSTOMER.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 CUSTOMER Numeric 6 1 6
2 NAME Character 30 7 36
3 ATTN Character 30 37 66
4 ADDR1 Character 30 67 96
5 ADDR2 Character 30 97 126
6 CITY Character 22 127 148
7 STATE Character 2 149 150
8 ZIP Character 10 151 160
9 SHIPNAME Character 30 161 190
10 SHIPADDR1 Character 30 191 220
11 SHIPADDR2 Character 30 221 250
12 SHIPCITY Character 22 251 272
13 SHIPSTATE Character 2 273 274
14 SHIPZIP Character 10 275 284
15 PHONE Character 14 285 298
16 SALESPER Character 3 299 301
17 TAXRATE Numeric 5 3 302 306
18 TERMS Character 20 307 326
19 SHIPPER Character 20 327 346
20 DATE Date 8 347 354
21 LASTDATE Date 8 355 362
22 TYPE Character 3 363 365
23 CLASS Character 3 366 368
24 PBM Numeric 6 3 369 374
25 PBL Numeric 6 3 375 380
26 SALESPTD Numeric 10 2 381 390
27 SALESYTD Numeric 10 2 391 400
28 DUE Numeric 10 2 401 410
29 PAID_PURC Numeric 10 2 411 420
30 LIMIT Numeric 10 2 421 430
31 ACTIVE Logical 1 431 431
─────
Total 432
Database: CUSTMEMO.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 CUSTOMER Numeric 6 1 6
2 NOTES Memo 10 7 16
─────
Total 17
DAYO AR, TJS LAB Page: 83
Database: INVOICE.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 INVOICE Numeric 6 1 6
2 CUSTOMER Numeric 6 7 12
3 SHIPNAME Character 30 13 42
4 SHIPADDR1 Character 30 43 72
5 SHIPADDR2 Character 30 73 102
6 SHIPCITY Character 17 103 119
7 SHIPSTATE Character 2 120 121
8 SHIPZIP Character 10 122 131
9 PHONE Character 14 132 145
10 TYPE Character 3 146 148
11 TERMS Character 20 149 168
12 SHIPPER Character 20 169 188
13 DATE Date 8 189 196
14 TIME Character 8 197 204
15 REG Character 3 205 207
16 BY Character 30 208 237
17 SALESPER Character 3 238 240
18 CUST_PO Character 15 241 255
19 SC Logical 1 256 256
20 BO Numeric 6 257 262
21 TAXRATE Numeric 5 3 263 267
22 TAXES Numeric 10 2 268 277
23 ADJUST Numeric 10 2 278 287
24 FREIGHT Numeric 10 2 288 297
25 SUBTOTAL Numeric 10 2 298 307
26 OPEN Logical 1 308 308
27 PRINTED Logical 1 309 309
28 PAID Numeric 10 2 310 319
29 COMMENT Character 50 320 369
─────
Total 370
Database: DETAIL.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 INVOICE Numeric 6 1 6
2 ITEM Character 12 7 18
3 DESC Character 30 19 48
4 QTY Numeric 7 49 55
5 PRICE Numeric 10 2 56 65
6 COST Numeric 10 2 66 75
7 TAXABLE Logical 1 76 76
8 DATE Date 8 77 84
9 CLASS Character 3 85 87
─────
Total 88
DAYO AR, TJS LAB Page: 84
Database: ARH.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 INVOICE Numeric 6 1 6
2 CUSTOMER Numeric 6 7 12
3 SHIPNAME Character 30 13 42
4 SHIPADDR1 Character 30 43 72
5 SHIPADDR2 Character 30 73 102
6 SHIPCITY Character 17 103 119
7 SHIPSTATE Character 2 120 121
8 SHIPZIP Character 10 122 131
9 PHONE Character 14 132 145
10 TYPE Character 3 146 148
11 TERMS Character 20 149 168
12 SHIPPER Character 20 169 188
13 DATE Date 8 189 196
14 TIME Character 8 197 204
15 REG Character 3 205 207
16 BY Character 30 208 237
17 SALESPER Character 3 238 240
18 CUST_PO Character 15 241 255
19 TAXRATE Numeric 5 3 256 260
20 TAXES Numeric 10 2 261 270
21 ADJUST Numeric 10 2 271 280
22 FREIGHT Numeric 10 2 281 290
23 SUBTOTAL Numeric 10 2 291 300
24 OPEN Logical 1 301 301
25 PAID Numeric 10 2 302 311
26 COMMENT Character 50 312 361
27 PRINTED Logical 1 362 362
28 SC Logical 1 363 363
29 POSTDATE Date 8 364 371
─────
Total 372
Database: ARD.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 INVOICE Numeric 6 1 6
2 ITEM Character 12 7 18
3 DESC Character 30 19 48
4 QTY Numeric 7 49 55
5 PRICE Numeric 10 2 56 65
6 COST Numeric 10 2 66 75
7 TAXABLE Logical 1 76 76
8 DATE Date 8 77 84
─────
Total 85
DAYO AR, TJS LAB Page: 85
Database: TAXCODE.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 TAXCODE Character 1 1 1
2 TAXRATE Numeric 5 3 2 6
─────
Total 7
Database: TYPE.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 TYPE Character 3 1 3
2 DESC Character 30 4 33
─────
Total 34
Database: TERMS.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 TERMS Character 20 1 20
─────
Total 21
Database: SHIPPER.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 SHIPPER Character 20 1 20
─────
Total 21
Database: SERIALNO.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 ITEM Character 12 1 12
2 INVOICE Numeric 6 13 18
3 SERIALNO Character 30 19 48
4 CUSTOMER Numeric 6 49 54
5 DATE Date 8 55 62
─────
Total 63
DAYO AR, TJS LAB Page: 86
Database: RECEIPTS.DBF
─────
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 JOURNAL Numeric 6 1 6
2 INVOICE Numeric 6 7 12
3 CUSTOMER Numeric 6 13 18
4 AMOUNT Numeric 10 2 19 28
5 CHECKNO Character 12 29 40
6 TYPE Character 3 41 43
7 DATE Date 8 44 51
8 BY Character 5 52 56
9 APPLIED Numeric 10 2 57 66
─────
Total 67
Database: APPLIED.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 JOURNAL Numeric 6 1 6
2 INVOICE Numeric 6 7 12
3 AMOUNT Numeric 10 2 13 22
4 DATE Date 8 23 30
─────
Total 31
Database: ARJ.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 JOURNAL Numeric 6 1 6
─────
Total 7
Database: SERIALNO.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 ITEM Character 12 1 12
2 INVOICE Numeric 6 13 18
3 SERIALNO Character 30 19 48
4 CUSTOMER Numeric 6 49 54
5 DATE Date 8 55 62
─────
Total 63
DAYO AR, TJS LAB Page: 87
Database: TOPCUS.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 CUSTOMER Numeric 6 1 6
2 NAME Character 30 7 36
3 SALESPER Character 3 37 39
4 REPNAME Character 30 40 69
5 DATE Date 8 70 77
6 SALES Numeric 10 2 78 87
7 COST Numeric 10 2 88 97
8 MARGIN Numeric 7 3 98 104
9 RANKING Numeric 7 105 111
─────
Total 112
■ DATA DICTIONARY
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
ACTIVE L 1 0 CUSTOMER.DBF Not used by DAYO AR
ADDR1 C 30 0 CUSTOMER.DBF 1st line of the customers bill to
address
SALESPER.DBF 1st line of the sales persons
address
ADDR2 C 30 0 CUSTOMER.DBF 2nd line of the customers bill to
address
SALESPER.DBF 2nd line of the sales persons
address
ADJUST N 10 2 INVOICE.DBF Amount of adjustment/miscellaneous
ARH.DBF invoice charges
AMOUNT N 10 2 RECEIPTS.DBF Total amount of money received
(payment)
APPLIED.DBF Total amount applied to a specific
invoice
APPLIED N 10 2 RECEIPTS.DBF Sum applied to 1 or more invoices
ATTN C 30 0 CUSTOMER.DBF Point of contact
BO N 6 0 INVOICE.DBF Back Ordered quantity
BY C 30 0 INVOICE.DBF Operator that made the invoice
ARH.DBF
BY C 5 0 RECEIPTS.DBF Operator that made the receipt,
(uses only the 1st 5 characters)
CHECKNO C 12 0 RECEIPTS.DBF Check, money order, or credit card
number
CITY C 22 0 CUSTOMER.DBF Customers address city
SALESPER.DBF Sales Persons residence city
CLASS C 3 0 CUSTOMER.DBF Class of customer. User defined
COMMENT C 50 0 INVOICE.DBF Invoice comment
ARH.DBF
DAYO AR, TJS LAB Page: 88
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
COST N 10 2 TOPCUS.DBF Total value of goods purchased
ARD.DBF Cost per item
DETAIL.DBF
CUSTOMER N 6 0 CUSTMEMO.DBF Customer number
TOPCUS.DBF
SERIALNO.DBF
ARH.DBF
CUSTOMER.DBF
RECEIPTS.DBF
INVOICE.DBF
CUST_PO C 15 0 INVOICE.DBF Customers Purchase Order number
ARH.DBF
DATE D 8 0 ARH.DBF Date of transaction
DETAIL.DBF
INVOICE.DBF
TOPCUS.DBF
SERIALNO.DBF
SALESPER.DBF
APPLIED.DBF
CUSTOMER.DBF
RECEIPTS.DBF
ARD.DBF
DESC C 30 0 DETAIL.DBF Item description
ARD.DBF
TYPE.DBF Type description
DUE N 10 2 CUSTOMER.DBF Balance due
FREIGHT N 10 2 INVOICE.DBF Amount of freight charged on an
ARH.DBF invoice
INVOICE N 6 0 DETAIL.DBF Invoice number
SERIALNO.DBF
APPLIED.DBF
ARD.DBF
ARH.DBF
RECEIPTS.DBF
INVOICE.DBF
ITEM C 12 0 SERIALNO.DBF Item/product/part number
ARD.DBF
DETAIL.DBF
JOURNAL N 6 0 APPLIED.DBF Cash Receipts Journal control
RECEIPTS.DBF number
ARJ.DBF
LASTDATE D 8 0 CUSTOMER.DBF Date of last transaction
SALESPER.DBF
LIMIT N 10 2 CUSTOMER.DBF Credit limit
MARGIN N 7 3 TOPCUS.DBF Average margin for goods purchased
NAME C 30 0 TOPCUS.DBF Name of the customer
CUSTOMER.DBF
SALESPER.DBF Name of the sales person
NOTES M 10 0 CUSTMEMO.DBF Notes/memo about the customers
DAYO AR, TJS LAB Page: 89
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
OPEN L 1 0 ARH.DBF Flag to denote that payment has
INVOICE.DBF yet to be received for an invoice
PAID N 10 2 ARH.DBF Amount of payments received for
INVOICE.DBF an invoice
PAID_PURC N 10 2 CUSTOMER.DBF Amount paid on open invoices
PBL N 6 3 CUSTOMER.DBF Price Book value to determine
discount off list/retail price
PBM N 6 3 CUSTOMER.DBF Price Book value to determine
a margin/'cost plus' value for
the price of an item
PHONE C 14 0 INVOICE.DBF Customers telephone number
CUSTOMER.DBF
ARH.DBF
SALESPER.DBF Sales persons telephone number
POSTDATE D 8 0 ARH.DBF Date posted into the history/
DAYO AR files (ARH.DBF & ARD.DBF)
PRICE N 10 2 DETAIL.DBF Price per item
ARD.DBF
PRINTED L 1 0 INVOICE.DBF Flag to denote whether the invoice
ARH.DBF has been printed yet
QTY N 7 0 DETAIL.DBF Quantity of items invoiced
ARD.DBF
RANKING N 7 0 TOPCUS.DBF Ranking value based on sales,
gross profit, or margin
REG C 3 0 ARH.DBF Register that made the invoice
INVOICE.DBF
REPNAME C 30 0 TOPCUS.DBF Sales Persons name
SALES N 10 2 TOPCUS.DBF Total value goods were sold at
(for a specific customer)
SALESPER C 3 0 INVOICE.DBF Sales persons code
TOPCUS.DBF
CUSTOMER.DBF
ARH.DBF
SALESPER.DBF
SALESPTD N 10 2 SALESPER.DBF Sales Period to Date
CUSTOMER.DBF
SALESYTD N 10 2 SALESPER.DBF Sales Year to Date
CUSTOMER.DBF
SC L 1 0 ARH.DBF Ship Complete flag
INVOICE.DBF
SERIALNO C 30 0 SERIALNO.DBF Serial number for 1 each item
SHIPADDR1 C 30 0 INVOICE.DBF Customers 1st line of their ship
CUSTOMER.DBF to address
ARH.DBF
SHIPADDR2 C 30 0 INVOICE.DBF Customers 2nd line of their ship
ARH.DBF to address
CUSTOMER.DBF
SHIPCITY C 22 0 CUSTOMER.DBF Ship to city
17 0 INVOICE.DBF
ARH.DBF
DAYO AR, TJS LAB Page: 90
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
SHIPNAME C 30 0 INVOICE.DBF Ship to name
ARH.DBF
CUSTOMER.DBF
SHIPPER C 20 0 INVOICE.DBF Shipper/method of shipment
SHIPPER.DBF
CUSTOMER.DBF
ARH.DBF
SHIPSTATE C 2 0 ARH.DBF Ship to state
INVOICE.DBF
CUSTOMER.DBF
SHIPZIP C 10 0 ARH.DBF Ship to zip code
INVOICE.DBF
CUSTOMER.DBF
STATE C 2 0 SALESPER.DBF Customers bill to state
CUSTOMER.DBF
SUBTOTAL N 10 2 INVOICE.DBF Total of price of invoice detail
ARH.DBF lines
TAXABLE L 1 0 ARD.DBF Flag to denote if invoice detail
DETAIL.DBF line item is taxable or not
TAXCODE C 1 0 TAXCODE.DBF Tax code that corresponds to a
unique tax rate
TAXES N 10 2 INVOICE.DBF Total amount of taxes charged on
ARH.DBF an invoice
TAXRATE N 5 3 INVOICE.DBF Tax rate
CUSTOMER.DBF
TAXCODE.DBF
ARH.DBF
TERMS C 20 0 TERMS.DBF Customers purchase terms
ARH.DBF ie: CASH, NET 30 ...
CUSTOMER.DBF
INVOICE.DBF
TIME C 8 0 ARH.DBF Time of transaction
INVOICE.DBF
TYPE C 3 0 CUSTOMER.DBF Default invoice type
SALESPER.DBF Type of sales person
RECEIPTS.DBF Type of Cash Receipt
ARH.DBF Invoice type
TYPE.DBF
INVOICE.DBF
ZIP C 10 0 CUSTOMER.DBF Bill to zip code
SALESPER.DBF Sales persons zip code
DAYO AR, TJS LAB Page: 91
■ DAYO AR MAINTENANCE & QUIRKS
- After using DAYO AR for any period of time, you will need to 'clean out'
deleted and applied cash receipts (RECEIPTS.DBF & APPLIED.DBF) entries.
This task can be accomplished with the DAYO End of Period program (DAYO
EOP), but if you are not using it, then you will have to use the MISC
ROUTINES to DELETE, then PACK the databases. This task is often called the
'End of Month' (EOM), or 'End of Period' (EOP) purge. The period may be
daily, weekly, monthly, quarterly, or yearly. Deleted records should remain
in their respected databases until this time to allow for organized record
keeping. At this time, reports covering the period could be printed as well
as backups of the databases being made. The backup is especially important
since you will be permanently removing the records with the PACK option in
the MISC routines.
- On occasion (maybe an under-statement), index files will get corrupted,
especially on networks. To 'fix' a corrupted index requires that everyone
'get out of' the DAYO databases, and then perform a reindexing (actually a
recreation of the indexes). The reindex is accomplished by running the DAYO
AR program with a parameter of 'INDEX' (or using DAYOX).
ie:
C:\>DAYOA INDEX
- If you are on a multiuser network, you must 'flag' (change file attributes)
of all files to make them sharable, readable and writable. Note that the
command/program 'flag' may be called by a different name on your network.
ie:
E:\>FLAG *.NTX SRW
or just to be safe, go ahead and flag all files in the DAYO directory:
E:\>FLAG *.* SRW
- Indexes are recreated once every day. This is automatically performed by the
first user to run DAYO AR. This process will take more time as your files
get larger. This process should take place daily, but you can run it at
night with a batch file that waits until after midnight (ie: DAYO Clock),
or with most scheduling programs. All other users and computers must be
out of the databases, or the procedure will not occur properly. Remember to
'flag' the files sharable, readable and writable.
DAYO AR, TJS LAB Page: 92
- Backups of your data and configuration files should take place daily! You
have no doubt heard many 'scare' stories about losing data. They are all
true! The key files that need to be backed up all have the extension of
.DBF, .DBT, and .CFG. The .DBF files are your databases. The .DBT files
are notes/memos. The .CFG file(s) contain your configuration information
(as seen in the Configuration module).
- If you are on a network, it is NOT recommended that you use dBase III+ with
the databases. It may write an end of file marker not always recognized by
DAYO. Appending additional records to the database after this point often
leads/creates a 'bad record' in the database.
- If you must use dBase (tm) with DAYO AR, and you are on a PC based
network/LAN, be sure to SET EXCLUSIVE OFF before you open ANY databases.
This will allow the opened databases to be shared, and more importantly,
prevent a user (or all users!) from 'crashing'!
- If the SIMPLE EDITOR tends to 'hang' your CPU, even on small files, then
do not use it... Hope to fix this 'feature' with the next upgrade...
- If you require an additional decimal for your taxrate (ie: 0.0625), then
you will have to modify the TAXRATE field in the databases TAXCODES.DBF,
INVOICE.DBF, QUOTES.DBF, CUSTOMER.DBF, ARH.DBF. Use the MODIFY DATABASE
option in the MISC ROUTINES to change the length from 5 to 6, and the
number of decimals from 3 to 4.
┌───────[ MODIFY STRUCTURE: TAXCODE.DBF ]─────────┐
│ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │
│════════════╦════════════╦═══════════╦═══════════│
│ TAXCODE ║ C ║ 1 ║ 0 │
│ TAXRATE ║ N ║ 6 ║ 4 │
│ ║ ║ ║ │
│ ║ ║ ║ │
│ ║ ║ ║ │
│ ║ ║ ║ │
│ ║ ║ ║ │
│ ║ ║ ║ │
│════════════╩════════════╩═══════════╩═══════════│
│ Press Enter to edit any field... │
└───────[PRESS Ctrl W TO SAVE AND EXIT]─────────┘
DAYO AR, TJS LAB Page: 93
■ TJS 'Computer' LAB
TJS LAB is an association of programmers and technicians that produce
customized, multiuser software for the PC based network (ie: Novell and
others). Our specialties include Inventory Control, PC Communications/EDI,
Management, Reports (standard and graphic), Data Conversions, and some
Accounting (ie: A/R, A/P).
A unique feature of TJS LAB is that our software is by default, multiuser.
'Standalone' applications are the exception! All our applications are
written in Clipper, Basic, or C (preferably Basic or Clipper). We will
license all our application source codes. We produce applications that work,
are easy to use, and are inexpensive!
Want a change?
Want an enhancement!
Want a completely new product/application?
Want to make your idea a reality?
Custom/contract programming, by TJS LAB, and our associates is available.
Standard rate is $35.00 per hour (our sites). Guarantees for quality and
timely work is our number one rule ('Do it now, do it right, do it cheap!').
We make program enhancements/changes/fixes at our location(s), but can/do
make 'house calls' via special software and a modem.
Write us at:
TJS LAB
PO Box 585366
Orlando, Florida 32858
Or use our voice mail/answering machine (24 hours/day) *
(407) 291-3960
┌──────────────────────────────────────────────────────────────────────┐
│ Note that TJS LAB, nor any of the associates accept/take any support │
│ calls for unregistered Shareware products. │
└──────────────────────────────────────────────────────────────────────┘
